Administrative Assistant III (Global Sourcing & Procurement)

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. 

Job Description:

Administrative Assistant III

Position Overview

The Administrative Assistant III for GS&P provides advanced, strategic administrative support to senior leadership within the Global Sourcing & Procurement function. This role requires a highly organized, proactive, and detail-oriented professional who can effectively manage complex priorities across multiple executives in a fast-paced, global environment.

This individual serves as a key partner to leadership, demonstrating sound judgment, discretion, and adaptability while ensuring seamless coordination of calendars, travel, communications, and department operations.

Key Responsibilities

Executive Support

• Manage highly complex and dynamic calendars for three Vice Presidents across multiple time zones (US, Canada, Europe, and beyond)
• Coordinate domestic and international travel, including itineraries, logistics, and expense processing
• Serve as a primary point of contact, handling sensitive and confidential information with professionalism and discretion
• Adapt to varying leadership styles and priorities while maintaining alignment and efficiency

Meeting & Event Coordination

• Plan and execute meetings across global regions (US, Canada, Europe, Australia, India), including:
  • Scheduling and calendar coordination
  • Room booking and catering
  • Leadership meetings, offsites, trainings, and conferences
• Support leadership forums and global management team meetings with agendas, materials and logistics
• Take meeting notes and ensure follow-up actions are tracked and communicated

Communication & Collaboration

• Communicate critical information across departments to ensure clarity, alignment, and timely decision-making
• Partner with other administrative professionals and cross-functional teams to coordinate complex scheduling and initiatives
• Build strong relationships across all levels of the organization and act as a collaborative team player

Operational & Administrative Management

• Organize and maintain files, department resources, organizational charts, and internal tools
• Manage department logistics including floor plans, equipment, and supply coordination
• Support onboarding of new associates and respond to general inquiries
• Act as proxy for systems and assist with administrative processes as needed

Project & Analytical Support

• Oversee and support administrative and departmental projects
• Create and update PowerPoint presentations, Excel spreadsheets, and Word documents
• Assist with data gathering, reporting, and analysis to support business needs
• Contribute to department initiatives, including leadership meetings and team activities

Additional Responsibilities

• Provide back-up support to other department administrative staff
• Support training sessions, conferences, and special events
• Perform additional duties as assigned

Qualifications & Experience

• Experience:
  • 5+ years of administrative experience in a corporate environment
  • Proven experience supporting senior leaders with complex calendar management, travel coordination, and expense processing
• Skills & Competencies:
  • Exceptional organizational and multitasking abilities with strong attention to detail
  • Advanced Microsoft Office skills (PowerPoint, Excel, Outlook, Word; familiarity with Copilot is a plus)
  • Strong written and verbal communication skills with a customer-service mindset
  • Ability to manage confidential information with discretion
  • Demonstrated ability to work independently and exercise sound judgment
  • High emotional intelligence and ability to adapt to different working styles
  • Strong problem-solving skills and resourcefulness
• Preferred Qualifications:
  • Experience supporting global teams across multiple regions
  • Familiarity with expense processes and tracking
  • Understanding of change management principles

Work Environment

• Hybrid work model with required in-office presence aligned to team schedules (e.g., Marlborough and occasional regional offices)
• Standard workweek with flexibility based on business needs

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