Administrative Assistant (Accounting)

Job Purpose / Summary:The Administrative Assistant performs routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, rent collection, data processing, and record keeping.Essential duties and responsibilities:

• Duties include but are not limited to:

o Date stamp, sort and distribute inter-office and external mail. o Communicate with residents; respond to their inquiries. o Assist the accounts receivable, payable and accounting departments with administrative tasks o Assist the CFO with rent renewal paperwork o Correspond with outside agencies and ownership

• Functions:

o Receive the public and answer questions, in person and by telephone; respond to inquiries from residents, clients and others and refer, when necessary, to the appropriate person, official or department o Prepare and process various projects' paperwork, edit and get approved for distribution o Compose, type and edit correspondence, reports, memoranda and other material o Other duties as assigned Core Competencies:

• Confidentiality
• Effective Communication
• Customer Orientation
• Problem Solver
• Flexibility

Direct supervisory roles:

• Not applicable

Key working relationships and interactions: _____________________________________________________________________________________________________________________ Housing Management You Can Trust!

• Property Manager
• Residents
• Clients
• Maintenance Team
• Administration Team
• Accounting Team
• Management Team