Administrative and Billing Specialist
Ridgebury Farm • Ridgefield, Connecticut • Part Time • $21–$23 / hour
Posted on Mon, Sep 14, 2026
Note: This position will start as part-time, between 20-30 hours per week. As the role grows, there may be an opportunity for full-time, 30-40 hours per week. Full-time employees are eligible for health benefits, including medical, dental, vision, life and 401k matching and paid time off. .
Key Responsibilities:
Administrative Support:
- Manage scheduling, communications, and recordkeeping for therapy sessions and organizational events
- Assist in onboarding and coordinating staff, therapists, and volunteers
- Maintain client files, consent forms, and compliance documentation in accordance with HIPAA and nonprofit standards
- Support grant reporting, board communications, and general administrative tasks
- Serve as the first point of contact for inquiries related to services, appointments, and general farm operations
Billing:
- Enter and manage transactions in QuickBooks (invoicing, payments, categorization).
- Assist with monthly reconciliations and reports.
- Maintain accurate and timely financial records in coordination with the Director of Finance.
- Familiar with Medical Billing procedures/standards is preferred.
Data Management and Reporting:
- Create and update spreadsheets in Microsoft Excel for tracking hours, budgets, or operational data.
- Generate weekly and monthly reports as requested.
Qualifications:
- Bachelor’s degree from an accredited college or university (required)
- Minimum of 5 years of experience in administrative support and medical billing (required)
- Experience working in a nonprofit or healthcare/therapy setting (strongly preferred)
- Proficiency in billing software (Quickbooks) and Microsoft Office Suite
- Knowledge of CPT codes, insurance reimbursement procedures, and claim resolution
- Strong communication skills and high attention to detail
- Ability to manage confidential information with discretion
Compensation & Benefits:
- Competitive salary commensurate with experience
- Flexible scheduling and a supportive work environment
- Opportunity to be part of a meaningful mission in a beautiful farm setting
- Professional development opportunities and potential for growth within the organization
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