Administrative and Accounting Coordinator
Cb • Keenesburg, Colorado • Full Time
Posted on Fri, Jun 19, 2026
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
This role is responsible for collecting, organizing, routing, and entering vendor invoices and receipts, while also serving as the front-line administrative support for the office.
You will work closely with project managers, vendors, and the accounting team to ensure accurate and timely processing of all financial documents.
Key Responsibilities
📊 Accounts Payable / Invoice and Receipt Management
- Collect and organize all vendor invoices and receipts
- Track missing invoices and follow up with vendors
- Route invoices to project managers for approval
- Code invoices to correct jobs/cost codes
- Enter invoices into accounting software (QuickBooks)
- Maintain accurate and organized digital filing system
- Assist with payment runs and audit support
- Answer phones and direct calls professionally
- Greet visitors, vendors, and subcontractors
- Manage incoming/outgoing mail and email inquiries
- Order office supplies and maintain office organization
- Provide administrative support to PMs and leadership
- Assist with job documentation and tracking
- Support project managers with paperwork and coordination
- Help maintain internal systems and workflows
- 2+ years experience in administrative or accounting support role
- Experience with accounts payable or invoice processing preferred
- Construction industry experience is a big plus
- Strong attention to detail and organization
- Ability to manage multiple tasks and follow through
- Proficient in Microsoft Office (Excel, Outlook)
- Experience with accounting software (QuickBooks)
- Extremely organized (nothing falls through the cracks)
- Comfortable holding PMs/vendors accountable for approvals
- Detail-oriented with financial accuracy
- Strong communicator and team player