Administrative & Accounting Assistant

Position Summary: Responsibilities include greeting visitors, answer phones, process daily tasks and support to the corporate office accounting and management teams on a daily basis. Reports to the Assistant CFO and interacts with a diverse group of individuals within the organization, including contacts at all levels.

Administrative Duties and Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Provides general business support to company executives and shareholders.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Maintain inventory of all supplies by checking stock to determine anticipating needs; place and expedite orders for supplies; verifying receipt against items delivered.
• Collate and distribute mail.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Ensures control of confidential data, which if disclosed, could have significant internal effect.
• Complete special projects as assigned.

Accounting Duties and Responsibilities:

• Supports controller with preparation of monthly financial statements.
• Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Communicate with vendors, when necessary, regarding billing questions and discrepancies.
• Organize and file all disbursements to properly maintain and orderly and accurate payment history.
• Coordinate operations to ensure timely receipts of all invoices and daily paperwork.
• Record checks to the corporate cash log and post deposits.
• Complete special projects as assigned.

Benefits (Full-Time Employees)

• Medical, Dental, and Vision Insurance
• Fuel Discount Program – 25 cents off per gallon 
• Short- & Long-Term Disability Plans
• Voluntary Life Insurance
• 401(k) with Company Match
• Additional Voluntary Benefits
• Training & Advancement Opportunities

Equal Opportunity Statement

Buck Management Corporation is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable law.

• An Associate’s degree preferred. Bookkeeping or general accounting experience of at least 2 years is required* 
• Must have knowledge of MS Office Applications and Windows operating systems
• Knowledge of Accounting Information Systems a plus
• Analytical and problem-solving ability is required in order to gather and summarize data for reports, solve various problems, and prioritize work
• Attention to detail and ability to meet deadlines is critical
• Required to sit for long periods of time
• Usual office working conditions
• Lifting up to 15 lbs. required; may require lifting, pulling, or pushing up to 50 lbs.
• Professional demeanor at all times
• This position requires presence at the company's home office and does not allow for Remote Work