Accounts receivables Specialist

Job Description – Accounts Receivable Specialist

PURPOSE OF POSITION & REPORTING RELATIONSHIPS

Responsible for establishing fundamental relationships with builders to accurately bill and effectively collect account receivables while ensuring collection of funds to cover expenses incurred on a job.

REQUIREMENTS (Education, Experience, Skills, Abilities)

Education

• Bachelor's degree in accounting preferred.

Experience

• The person in the position should possess three years of experience working in accounts receivable.
• A background in accounting is preferred. 

Skills, Knowledge & Abilities

• This person must possess a high level of written and oral communication skills.
• Basic skillset utilizing computer programs such as Excel, Word, and Outlook is required.
• Possesses exceptional interpersonal communication skills, strong organizational skills, and time-management skills.
• Must be able to multi-task and proceed with objectives under limited or no supervision.
• Ability to communicate with all levels within the organization and across functional teams.

ESSENTIAL COMPONENTS

Responsibilities

• Post all cash receipts for assigned accounts timely and ensure they match invoices accurately.
• Manage and maintain accurate up to date unapplied cash spreadsheet.
• Research and address all unapplied cash records timely ensuring resolution and application to correct invoices as soon as possible. 
• Submit General Contractor invoicing for assigned accounts on both Residential and Commercial projects in a timely manner adhering to GC deadlines.
• Ensure invoicing documents are accurate and complete for assigned accounts.
• Address any issues with submitted invoices, lien waivers, conditional lien waivers, missing dates, etc. to ensure proper payments.
• Manage collections on all past due invoices for assigned accounts. 
• Perform end-of-month responsibilities.
• Ensure COI renewals are submitted to GC accounts assigned as they expire.
• Maintain a close relationship with sales & estimating, project management, field supervisors, residential coordinators, and other departments. 
• Maintain a close relationship with Accounting Management so appropriate funds are projected, accrued, and collected for each account. 
• Assist management with special projects or audits as needed. 
• Other duties as assigned.

Relationships with Others

• Ability to interact professionally and tactfully with all members of staff to manage difficult situations with willingness to communicate to corporate leaders. 
• Exceptional interpersonal communication skills when dealing with internal and external partners.
• Coordinates consistently with management personnel in a manner which maximizes overall business effectiveness. 

Physical Demands 

• Works in an office environment and utilizes typical office tools.
• Works at a desk location for extended periods of time to perform normal daily tasks.
• Lifts 10 pounds from the floor to waist level and able to carry such objects for at least 30 feet.

Judgment and Decision Making

• Demonstrates good judgment and reasoning regarding daily administration of all functions and activities associated with this position.
• Demonstrates good judgment regarding providing information and advice to management in regard to priorities and important issues. 
• Demonstrates good judgment regarding escalating issues, which are beyond the scope and control of this position in a timely manner.
• Demonstrates good judgment in respecting the confidentiality of customer and company information.
• Seeks guidance and direction from appropriate members within the organization as may be required in the performance of responsibilities and duties.

Planning & Time Utilization

•  Consistently demonstrates the ability to recognize and deal with priorities in a manner related to high level administrative activities and duties.
• Use available time during any workday in a wise and productive manner to maximize work efficiency.
• Spends reasonable additional time beyond normal working hours as may be required to meet project demands.
• Reads, responds, and takes actions daily on all emails received.

This is not an exhaustive list of the responsibilities/duties of the job, nor is it intended to be an exhaustive list of the skills and abilities required to perform the job. Duties and responsibilities herein may be subject to change at any time due to reasonable accommodation or other reasons.

We are an equal-opportunity employer. We believe in equal opportunities for all in the workplace. This is one of our nation's most cherished and hard-fought values, and it gives applicants and employees a fair shot at reaching their highest aspirations. We ensure that no applicant or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, performance reviews, promotions, training, and career development programs. We will continue to provide reasonable accommodation for employees and applicants with disabilities and for religious observances and practices. We will protect the right of employees and applicants to report incidents of illegal discrimination or harassment without fear of retaliation.