Accounts Receivable Specialist

About Workscapes

Workscapes is more than a workplace solutions provider - we're a people‑first organization built on collaboration, creativity, and genuine care for our employees and clients. As a family‑owned company with deep roots in Florida, we take pride in fostering an environment where team members feel supported, valued, and empowered to grow. Our culture is grounded in trust, respect, and a shared commitment to delivering exceptional experiences. As we continue to grow, we are expanding our internal operations to support our flooring division. We are seeking an Accounts Receivable Specialist who brings precision, professionalism, and a strong customer ‑ service mindset to help ensure our financial processes run smoothly and efficiently. This role is essential to maintaining healthy cash flow, supporting project teams, and upholding the high standards our clients expect from Workscapes.

Essential functions of the position:

• Generate and send invoices for completed flooring installations
• Follow up on outstanding accounts and past ‑ due balances
• Reconcile customer accounts and resolve billing discrepancies
• Maintain organized and accurate records of all accounts receivable transactions
• Communicate professionally with customers regarding payment inquiries and account status
• Prepare aging reports and account summaries for management review
• Provide invoice details to the Account Administrator team to ensure accurate and timely posting of customer payments
• Coordinate Certificates of Insurance (COI) and subcontractor waiver requests internally and externally
• Other Duties as assigned

Secondary Functions of the position:

• Ability to operate and lead under our core values and Guiding Principles: Passionate, Adaptable, Dedicated, Coachable, Dependable
• Adherence to attendance and punctuality expectations
• Multi-tasking, Ability to Problem Solve

Supervisory Responsibilities:

NA

Work Location:

Required to work onsite in our Tampa or Orlando office 4 days per week with 1 day remote work offered after 90-days.

Travel Responsibilities:

NA

Required Education and Experience:

• 2+ years of A/R and/or Bookkeeping experience, preferably within the construction industry
• Bachelor's Degree in Accounting, Finance or Business Administration

Required Knowledge, Skills, and Abilities:

• Proficiency in relevant software systems; Core and Procent experience preferred
• Strong attention to detail with excellent organizational skills
• Outstanding communication and customer service abilities
• 2+ years of accounts receivable or bookkeeping experience, preferably within the construction industry
• Experience with AIA payment applications and schedule of values is highly preferred
• Background in construction, contracting, or related industries is a plus

All offers of employment are contingent upon the successful completion of a background check and drug screening. These screenings are conducted in accordance with applicable federal, state and local laws, including the Fair Credit Reporting Act. Candidates may be required to provide written consent prior to the initiation of any screening process. A criminal record does not automatically disqualify a candidate; all results are reviewed on a case-y-case basis in relation to the responsibilities of the position.