Accounts Receivable Specialist

About Us

We are one of Southern California’s leading value-added mechanical contractors. With a focus on client requirements, we offer BIM capabilities, design-build services, sustainable solutions, commercial HVAC systems, and complex mechanical and industrial system installations.

Job Summary

University Mechanical & Engineering Contractors, Inc. is currently seeking individuals for a full-time position as an Accounts Receivable Specialist located in El Cajon, CA.

Essential Duties & Responsibilities

ESSENTIAL DUTITES AND RESPONSIBILITIES

Note:  This is not intended to be either a detailed nor comprehensive description on any individual employee’s job content.  Managers set the specific duties and responsibilities for each employee.

• Prepare, process, and post customer invoices accurately and in a timely manner
• Monitor and manage accounts receivable aging reports to ensure timely collection of outstanding balances
• Apply customer payments (checks, ACH, wire transfers, and credit cards) accurately to customer accounts
• Research, identify, and resolve payment discrepancies, short payments, overpayments, and billing issues
• Communicate professionally with customers regarding invoices, payment status, and account balances
• Follow up on past-due accounts through email, phone calls, and written correspondence
• Coordinate with internal departments (sales, project management, payroll, and accounting) to resolve billing or contract-related issues
• Maintain accurate and organized customer account records in accounting and ERP systems
• Prepare and assist with month-end and year-end accounts receivable close activities
• Reconcile accounts receivable general ledger accounts and assist with audits when needed
• Ensure compliance with company policies, contract terms, and applicable accounting standards
• Support continuous improvement of billing and collections processes
• Perform other accounting or administrative duties as assigned

Qualifications

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

PREFERRED EDUCATION and/or EXPERIENCE

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. 

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 2–4 years of accounts receivable, billing, or general accounting experience preferred
• Experience with high‑volume invoicing and customer payment processing
• Proficiency with accounting software and ERP systems (e.g., Sage, Viewpoint, QuickBooks, SAP, or similar)
• Strong working knowledge of Microsoft Excel, including spreadsheets, formulas, and data reconciliation
• Experience reviewing and resolving billing discrepancies and customer account issues
• Prior experience in construction, project‑based, or service‑industry accounting preferred
• Familiarity with accounts receivable aging, collections processes, and cash application
• Experience working with internal teams and external customers to resolve payment issues
• Understanding of basic accounting principles and internal controls

COMPUTER SKILLS

Proficient in Microsoft 365, Internet, MS Teams, Blue Beam, Key Styles, Viewpoint/Vista preferred.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills.
• Must have professional customer service skills with clients and subcontractors.
• Must prioritize in a fast paced multi-task environment with organization skills.
• Must have demonstrated ability to perform basic business mathematical functions.
• Must work with minimal supervision.
• Must effectively manage time and details.
• Must interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must have organizational skills in handling & archiving technical data.
• Must comply with all operating policies, procedures, plans, and programs.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, vendors, and suppliers.

Physical Demands

PHYSICAL DEMANDS:

Note:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

WORK ENVIRONMENT:

Note:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Equal Opportunity Employer

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Geographic Disclosure

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation: $35 - $40 Hourly

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.