Accounts Receivable Specialist

Position Overview
Taylor Shellfish Farms is seeking a detail-oriented and organized Accounts Receivable Specialist to support our growing wholesale seafood operations. This position is responsible for managing customer invoicing, collections, cash applications, and account reconciliation while maintaining strong relationships with customers across domestic and export markets.

The ideal candidate thrives in a fast-paced environment, understands the importance of accuracy and follow-through, and can coordinate effectively with sales, shipping, logistics, and accounting teams. Experience in food distribution, seafood, agriculture, manufacturing, or wholesale operations is preferred.

Key Responsibilities
Accounts Receivable & Collections:

• Generate and distribute customer invoices accurately and timely.
• Apply customer payments including ACH, wire transfers, checks, and credit card payments.
• Monitor customer aging reports and proactively follow up on overdue balances.
• Maintain regular communication with customers regarding outstanding invoices, payment discrepancies, deductions, and short pays.
• Coordinate collection efforts while maintaining positive customer relationships.
• Assist in establishing and maintaining customer credit files and payment terms.

Invoice & Order Reconciliation:

• Reconcile invoices against shipping documents including bills of lading (BOLs), packing slips, air waybills, and export documentation.
• Investigate invoice discrepancies related to pricing, freight, product weights, shortages, or returns.
• Work closely with sales, logistics, and processing teams to resolve billing issues quickly.
• Ensure sales tax, freight, and customer-specific billing requirements are properly applied.

Cash Application & Reporting:

• Post daily customer payments and reconcile deposits.
• Maintain accurate AR records within ERP/accounting systems.
• Prepare weekly aging summaries and collection status reports.
• Support month-end close activities including reconciliations and reporting.
• Assist with audit requests and documentation retrieval.

Customer Service & Communication:

• Serve as a point of contact for customer billing inquiries.
• Communicate professionally with wholesale customers, distributors, retailers, export customers, and internal departments.
• Support continuous improvement of AR processes and customer payment workflows.

Qualifications

• 2+ years of accounts receivable, billing, or accounting experience preferred.
• Experience in wholesale distribution, seafood, food manufacturing, agriculture, or logistics environments is a plus.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer service skills.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Experience with systems such as Sage Intacct  or similar ERP platforms preferred.
• Ability to work independently and collaboratively within a team environment.

Preferred Skills

• Understanding of wholesale invoicing, freight billing, and customer deductions.
• Experience with export documentation or multi-location operations.
• Familiarity with ACH, wire payments, and merchant processing platforms.
• Strong problem-solving and reconciliation abilities.

Compensation & Benefits

• Competitive hourly wage based on experience.
• Medical, dental, and vision insurance.
• Paid time off and holiday pay.
• 401(k) with company match.
• Employee seafood discount and additional company benefits.

Work Environment
This position operates in a professional office environment with regular interaction between accounting, sales, processing, and logistics teams. The role may occasionally support seasonal volume fluctuations common within the seafood industry.