Accounts Receivable Specialist

JOB TITLE: Accounts Receivable Specialist 

DEPARTMENT: Finance

REPORTS TO: Accounting Operations Manager

DATE: 5/13/26

POSITION OVERVIEW:

We are seeking a highly motivated and detail-oriented Accounts Receivable Specialist to join our finance team, this role requires someone who has full cycle AR experience, understands the importance of accuracy, urgency, accountability and timely cash applications processes within a fast paced environment. This person will have a strong understanding of debits and credits, resolving discrepancies, support by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely and accurate manner

DUTIES AND RESPONSIBILITIES:

• Manage new account set up, including establishing and managing credit limits
• Processing of AR invoice in Epior and sending to customers
• Collections process and negotiate with past due accounts
• Respond timely to customer AR questions/requests/disputes, Credit 
• Facilitate invoices and statements to customers timely 24-48 hours
• Monitoring of AR inbox and address request with internal and external customers 
• Report weekly status update on past due accounts
• Maintain and distribute various daily/weekly AR reports in Excel
• Maintain AR accounting records by filing documents daily
• Maintain professional demeanor while expediting all functions of workflow
• Assist Accounting Manager with quarterly/annual audits and month end close procedures
• Assist team members with workload during periods of high volume or absences
• Assist with research projects as needed
• Performs other related duties as assigned by management

 QUALIFICATIONS:

• Associate degree (AA) or equivalent from a two-year college or 2-3 years of related experience. 5 years related combination of education and experience.
• Computer skills required: Accounting Software; Vantage/Epicor, preferred; Microsoft Office Suite

Other skills required:

• 2-3 years accounts receivable
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• Ability to calculate, post and manage accounting figures and financial records
• General math skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent multitasking skills
• Excellent analytical, problem solving and decision-making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Ability to work with a diverse group of people
• Excellent phone, organization skills with keen attention to detail
• Professional attitude and appearance
• Customer service and negotiation skills

COMPETENCIES:

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

PHYSICAL DEMAND AND WORK ENVIRONMENT:

• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
• Regularly use hands and fingers to handle, control or feel objects
• Regularly see details of objects that are less than a few feet away
• Regularly speak clearly so listeners can understand
• Regularly understand the speech of another person
• Frequently work in on projects that require deadlines
• Frequently bend to file and maintain files
• Occasionally lift 5-10 pounds

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.