Accounts Receivable Specialist

Position Summary:

Under general supervision, performs a variety of routine to moderately complex accounts receivable tasks and assists with special assignments and projects in support of the company’s accounts receivable function.

What You Will Do

• Prepares, creates and submits a high volume of time and material billings.
• Ensures timely cash collection of past due balances.
• Performs contract administration tasks including contract and change order processing/tracking, preparation of payment applications and lien releases and assisting with schedule of values preparation.
• Filing, scanning and indexing into company imaging software.
• Prepares substantiated cost billings for multiple projects per contract terms by gathering supported documentation (daily reports, field and staff timecards, material and sub invoices, tool and delivery logs, etc.).
• Provides A/R progress reports for cash meetings as requested.
• Utilizes portal invoicing as required by customers.
• Processes cash receipts and bank deposits.
• Researches and verifies discrepancies between contracts and billings.
• Closes jobs including running final variance reports and matching change orders and contract logs to final billing.
• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
• Maintain a physical presence onsite and provide assistance to specific groups, managers and project management teams as needed.
• Performs other duties as requested; duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

What You Will Need to be Successful

• High school graduate or equivalent; or one to three years related experience and/or training; or equivalent combination of education and experience.
• Strong organizational, prioritization, multi-tasking and problem-solving/judgment skills.
• 10-key stills by touch.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and exercise extreme discretion.
• Construction-based accounting software experience is preferred.
• Knowledge of public works contracts (intents/affidavits, certified payroll, etc.) is preferred.
• Knowledge of sales, use and B&O tax filing is preferred.
• Solid understanding of job cost accounting, contract administration, certified payroll and lien releases.
• Strong verbal and written communication skills with the ability to effectively, professionally and diplomatically interface at all levels.
• Strong computer skills and proficiency with Microsoft Office.