Accounts Receivable Specialist

Position Summary:

Under minimal supervision, the Accounts Receivable Specialist will carry out the day-to-day duties of maintaining the accounts receivable ledger, performing ad-hoc accounting duties, and act as a back-up to the Accounts Payable Specialists.

Reporting Relationships:

The Accounts Receivable Specialist reports directly to the Accounting Manager.

Schedule:

Monday-Friday, 7am-3:30pm

Primary Duties & Responsibilities:

• Post cash and wire receipts in lock box to accounts receivable sub-ledger
• Run multiple accounts receivable reports
• Maintain records of invoices, debit, and credit memoranda
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deduction procedures
• Verify validity of accounts discrepancies by obtaining and investigating information from sales department and customers
• Maintain good relationships with customers
• Send customer invoices and credit memoranda via email or surface mail
• Match invoice with pick list
• Scan invoice and pick list into archived router
• Continuous collections via phone and email
• Email statements to customers on a weekly basis
• Bi-weekly update of A/R past due report – Mondays and Thursdays
• Maintain accounts receivable and cash received log
• Reconcile Accounts Receivable before month end close
• Provide support in accounts payable as needed, including: matching invoices to checks, print POs for three-way match voucher pack assistance, input vendor invoices, and coding
• May occasionally perform special projects
• Other duties as assigned

Required Skills/Experience:

• Ability to concentrate on details and accuracy in execution of tasks
• Proficient in 10-key adding machines and computer literate
• Familiarity with Accounts Receivable required
• Familiarity with a manufacturing environment and MAPICS system preferred
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Follow policies and procedures
• Complete administrative tasks correctly and on time
• Ability to read and interpret documents such as safety rules, operating, and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of an organization
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Knowledge of database software, order processing systems
• May occasionally lift up to 25 pounds

Level of Education:

• High School Diploma or equivalent education
• Associate degree and/or Accounting Certificate preferred