Accounts Receivable Specialist

POSITION SUMMARY

This position serves to ensure that the Company receives payment for goods and services rendered to its customers.

RESPONSIBILITIES & DUTIES

• Invoices customers for delivered goods and/or services.
• Liaises with sales and customer service team members to ensure timely payment from customers.
• Follows up with customers on past due accounts, in accordance with the Company Accounts Receivable Collections policy.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Maintains the accounts receivable ledgers by customer balance.  Reconciles customer accounts and resolves discrepancies.
• Prepares and sends account statements to customers routinely.
• Prepares supplier onboarding paperwork (e.g., credit applications) sometimes required by new customers, in partnership with sales and customer service team members.
• Resolves collections issues with customers by examining customer payment plans, payment history, credit line; when needed, coordinates contact with collections companies.
• Provides accounts receivable analysis data to Management on a weekly or as-needed basis. 
• Maintains detailed records of debits, credits, or other adjustments to Accounts Receivable.
• Ensures customer credits are timely and accurately applied to ensure accurate statement balances.
• Performs other duties as assigned. 

OTHER RESPONSIBILITIES 

• To ensure Kelvion’s Standard of Excellence, which includes quality, is incorporated into every product we produce. 
• Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework.

REQUIREMENTS (KNOWLEDGE, SKILLS & ABILITIES)

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with team members.
• Excellent organizational skills and attention to detail.

EDUCATION AND EXPERIENCE (required levels)

• High school diploma or equivalent (GED) required: Associate degree in related field preferred.
• Minimum 3-5 years of professional accounts receivable experience.
• Proficient in Microsoft Office Suite 
• Experience with SAP ERP required.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; reach with hands, arms, and shoulders. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee occasionally will be required hand lift and/or move objects up to 50 pounds.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.