Accounts Receivable Specialist

Location: Brooklyn, OH, 44144

Supervisory Responsibilities

• None.

Duties/Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing addresses.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists the Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculators, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Regular and reliable attendance.

Education and Experience

• High school diploma or equivalent required.
• Two years of related experience preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Why Work Here?

At Gene Ptacek and Son Fire, we take pride in the work we do and the people who do it. As a company dedicated to fire protection and life safety, our mission is meaningful — the work we perform helps protect businesses, property, and lives in our community.

As a member of our team, you’ll be part of a company that values:

Integrity and Accountability – We stand behind our work and support one another in doing things the right way.
Teamwork and Respect – We foster a collaborative environment where employees are treated with professionalism and appreciation.
Dependability and Excellence – Accuracy and attention to detail matter, and your contributions directly support our continued success.
A Stable, Established Company Culture – We are proud of our name and reputation, and we value employees who help us uphold that standard.

This is an opportunity to step into an important accounting role within a company that values hard work, reliability, and a strong team mindset. Your work will directly support the operations that keep our customers safe and protected.