Accounts Receivable Specialist

Position: Accounts Receivable Specialist

Position Status: Full Time, Hourly Non-Exempt

Reports To: Corporate Accounting Manager

Location:De Pere, WI/Remote

About FyterTech:

Are you ready to join an organization where you can make a significant daily impact? An organization where you will be a major contributor to the growth and strength of our organization? Where you will be contributing to the betterment of the environment and our communities? Then FyterTech is the place for you to make your next and best career move.

FyterTech Nonwovens is a market-leading materials manufacturer of nonwoven high-tech products that are used in a variety of settings. Applications include cleaning up the spills one could expect to see in hospitals, laboratories, oil spills and grocery stores. As a market leader in our industry, we are looking for someone with a competitive edge to help drive a can-do collaborative culture.

Position Summary:

Responsible for the Accounts Receivable function in a corporate environment. Providing these services in an effective and efficient manner will ensure good customer relations and accurate financials for FyterTech Nonwovens LLC and its related entities. This position will be responsible for multiple locations, managing the work centrally.

Principal Duties and Responsibilities:

• Lead by example, and support the company’s team-based, customer-focused, flexible, fast- to-action, entrepreneurial culture with a positive, can-do attitude.
• Actively support company initiatives in words and actions.
• Ensure customer payments for multiple locations are entered in a timely manner and past due statements are reported to the customers for accurate Accounts Receivable reporting.
• Operate effectively within NetSuite ERP system to document and process customer payments.
• Customer collections: 
  • Monitor non-payments, delayed payments and other issues with customers, and report to management any progress or lack thereof on these issues to ensure they are resolved.
• Assist with the coordination of sending daily dunning communication.
• Reconcile customer accounts to resolve discrepancies with payments, outstanding invoices, and miscellaneous credits.

• Process customer invoices within the NetSuite ERP system, with strong attention to detail to ensure communications are accurate and contacts are correct.
• Assist with the coordination of orders on hold and process based on the creditworthiness of the customer.
• Respond to all inquiries by customers with courtesy and resolve issues in a timely manner to ensure good customer relations.
• Provide support to auditors during year-end inventory audit and alternative procedures for Accounts Receivable.
• Lead the Value Added Tax (VAT) transaction process for all sales to foreign customers out of our Netherlands warehouse.
• Generate VAT invoices for the sale of all goods to EU and non-EU countries out the Netherlands warehouse.
• Take responsibility for obtaining signed collection statements and CMR shipping documents as support for these VAT transactions.
• Manage the tracking of intercompany shipments to replenish stock in the Netherlands warehouse by watching for the arrival of the shipments through the Belgium port.
• Generate monthly, quarterly, and annual reports to assist in the filing of VAT with our foreign tax authorities.
• Provide necessary documentation to the foreign tax authorities and answer any questions that arise by the foreign tax authorities.

• Complete and issue the weekly accounts receivable aging report.
• Complete Monthly Buying group reports as needed.
• Work with the sales department to process and manage customer rebates.

Work Relationship and Scope:

Reports to the Corporate Accounting Manager. Works closely with all other colleagues at FyterTech to accomplish established goals. Works daily with highly confidential business.

Measures of Performance:

Safety, quality, accuracy, reliability, friendliness, thoroughness and timeliness of services provided to internal and external customers; adherence to FyterTech policies and procedures; ability to earn the trust and respect of employees and co-workers; effectively communicates and develops good working relationships with co-workers; professional workplace conduct; keeps FyterTech, customer, information confidential; participates in training and appropriate professional development; reliability in reporting to work regularly and on time; understands and adheres to FyterTech policies and procedures.

Working Conditions:

Work is performed within the normal FyterTech setting. Prolonged and frequent mental and visual concentration required. Periodic stressful situations in response to multiple priorities within established deadlines. Must be able to bend, twist, turn and lift/move up to forty-five pounds. Must be able to transport between locations in Green Bay and De Pere, Wisconsin within one (1) hour of either plant.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Diversity, Equality, and Inclusion:

FyterTech history has taught us that treating everyone with dignity and respect is vital to our ongoing success. We embrace and seek out diversity that is inclusive of thought, race, ethnicity, national origin, sex, gender, gender expression, age, religion, sexual orientation, ability, medical condition, veteran or military status, experience, and background. We find that this diversity and openness ensures that all our associates have equal access to opportunities and resources to contribute fully to the organization's success, and it fuels innovation, improves strategic thinking, and cultivates collaboration, trust, and respect.