Accounts Receivable Specialist - Construction

Long Island GC seeks AR Specialist with Construction experience for their growing business.

The Accounts Receivable (AR) Specialist is responsible for managing billing, collections, and cash application processes for construction projects. This role requires experience with AIA billing, strong system skills (including QuickBooks, Microsoft Excel, and Procore), and the ability to work in a deadline-driven environment.

Key Responsibilities

AIA Billing & Project Invoicing

• Prepare and submit AIA progress billings (G702/G703 forms)
• Track percent complete, retainage, and change orders
• Ensure compliance with contract terms and billing schedules

Accounts Receivable Management

• Generate and distribute invoices to clients
• Monitor aging reports and follow up on outstanding balances
• Coordinate collections while maintaining client relationships

Cash Application & Reconciliation

• Post customer payments (checks, ACH, wire transfers)
• Reconcile AR accounts and resolve discrepancies
• Maintain accurate records of all transactions

System & Software Use

• Manage AR processes in QuickBooks
• Use Excel for tracking, reporting, and reconciliations (pivot tables, VLOOKUPs, etc.)
• Utilize Procore for project billing, documentation, and coordination with project teams

Collaboration

• Work with project managers to verify billing details and job progress
• Coordinate with accounting and finance teams for month-end close
• Communicate with clients regarding billing questions or disputes

Qualifications

• 2+ years of accounts receivable experience (construction industry preferred)
• Hands-on experience with AIA billing processes