Accounts Receivable Specialist

About the Art Institute of Chicago

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities. We are a place of gathering and learning, committed to fostering an inclusive understanding of human creativity.

About the Department

As part of Central Administration the Bursar’s Office processes and ensures the accurate allocation of payments made to the institute.

Position Summary

Reporting to the Manager, Accounts Receivable and Receipts, the Accounts Receivable Specialist is responsible for maintaining proper records relating to the posting of cash receipts and recording revenues in the financial system. The Accounts Receivable Specialist processes accounts receivable batches and manages all invoicing workflows.

Responsibilities

• Processes student and continuing studies payments and refunds in PeopleSoft Campus Solutions; handles miscellaneous student requests and payments.
• Processes Concur invoices on behalf of the department and completes new customer requests while maintaining an accurate and updated list of customers.
• Receives and processes invoice creation requests and receipt of associated payments in the accounts receivable system; processes invoice payments from various credit card processors.
• Balances individual cash drawer and petty cash daily; enters and processes daily cash receipts (cash, check, or credit card) accurately and timely into PeopleSoft; processes and balances check deposits via remote deposit.
• Assists manager with maintaining and updating department documentation and reconciliations.
• Maintains security standards with sensitive information such as bank account and credit card numbers.
• Creates and submits journal entries as needed for department transactions.
• Completes client requests in the department ticketing system.
• Participates in testing within PeopleSoft Financials, PeopleSoft Campus Solutions, and/or other financial systems for fix or upgrade implementations.
• Adheres to department coverage, vacation blackout periods, and overtime requirements as defined by business need.
• Provides coverage for Accounting Cashier and Manager as cross-training allows, including but not limited to processing cash receipts and preparing cash and check payments for deposit.
• Participates in the development of the entire department’s strategic goals and direction; duties, responsibilities, and activities may change or be added to as needed.

Qualifications

• Associate's degree or equivalent combination of education and experience preferred.
• Minimum two years previous cashiering or accounting experience required.
• Proven ability to prioritize and work independently, responsibly, and meet deadlines.
• PeopleSoft and accounts receivable experience preferred.
• Excellent spoken and written English language skills.
• Ability to train others on simple and complex processes.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer; must be able to remain in a stationary position 90% of the time
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and or other office productivity machinery, such as a copy machine, scanner, and printer.
• Specific vision abilities required by this job include close vision, ability to adjust focus, and the ability to sustain prolonged visual concentration.
• Ability to participate in meetings, onsite and virtually.
• Ability to lift and move up to 35 pounds.

Compensation & Benefits

Please click on the links below to view our competitive, comprehensive benefits package:  

• Hiring Range: $25.00-$30.00 per hour

The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons. 

• Benefits        
• PTO Overview
• Job Classification: Full time non-exempt
• Employment Category: Full time staff
• Grade Level: 6

If you are accessing this listing from a third party, not all links to salary and benefits information may work. Please visit our career page at saic/artic.edu/employment for complete information

Application Instructions

Please submit your resume and cover letter to be considered for this position.

Accessibility

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:

Accessibility Accommodation for Applicants

Equal Opportunity Statement

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at  apply_help@artic.edu.