Accounts Receivable Specialist

Job Type: Full-time

Description

Position Summary: The Accounts Receivable (A/R) Specialist supports our accounting team in managing incoming payments, customer billing, and maintaining accurate financial records. The Accounts Receivable Specialist plays a key role in resolving payment discrepancies and supporting month-end closing tasks. The Accounts Receivable Specialist role is to keep an efficient process setting up and maintaining customer accounts.

Essential Duties, Responsibilities, and Expectations

• Generate and process reports to prepare for invoicing
• Collaborate with internal departments to ensure billing accuracy
• Process and post customer payments including ACH, check, and credit card transactions
• Scan check deposits and apply cash receipts to reconcile customer accounts
• Investigate and resolve billing discrepancies and payment issues
• Set up new customer accounts and maintain customer accounts
• Maintain accurate documentation and records within the accounting system
• Release orders, credit approve customer accounts and generate daily reports when the Accounting Supervisor is out of office
• Assisting with month-end closing tasks related to accounts receivable
• Prepare freight charges for direct ship orders

Preferred Skills

• Must be able to effectively communicate written and oral information
• Strong mathematical and analytical skills including calculating figures and amounts
• High attention to detail and strong organizational skills
• Ability to multitask and prioritize workloads
• Ability to read and interpret documents properly

Working Conditions

• Shared workspace among other employees
• Involves sitting and typing for long periods of time
• Occasionally required to walk throughout the building to collaborate with other departments
• Continuous use of computer and telephone functions

Education and Work Experience Requirements

• Associates degree or equivalent in accounting preferred
• One (1) to two (2) years' experience in accounting support
• Knowledge of the Fair Debt Collections Acts as well as state and federal laws concerning collection activities
• Proficient in Microsoft Office including Word, Excel, and Outlook