Accounts Receivable

Accounts Receivable 
(Non-Union / Hourly)

Department: Accounting 

Reports To: Sarah Anderson

Location: Edwardsville, IL 

FLSA Status: Non-Exempt

Pay Range + other compensation components: $20.00-23.00 hourly

Benefits: Medical, Dental, Vision, STD, Thrift, Life Insurance 

Shift (if applicable): M-F 7:00AM-3:30PM / 7:30AM-4:00PM

Position Overview

The accounts receivable associate manage a company’s incoming payments and outstanding balances for selected accounts. Will work with AR management, finance teams and/or customers to resolve discrepancies.

Key Responsibilities

The Accounts Receivable associate shall be responsible for, but not limited to, the following:

• Post payments received from customers via checks and ACH payments to customer accounts and invoices following company compliance & guidelines.
• Complete day-to-day financial transactions including validation, posting, processing, computing, and record keeping.
• Research invalid and/or unauthorized deductions with customer and other contacts within the company (sales manager, plants, etc.)
• Utilize customer portals/email to dispute deductions that are invalid.
• Run aging reports and analysis reports for your customer accounts as needed (daily, weekly, monthly)
• Identify delinquent accounts and seek payment from the customer.
• Analyze customer payment plans, trends, and payment history.
• Communicate clearly and effectively with customers regarding invoice payments, old invoices, deductions, etc.
• Communicate clearly and effectively with internal plant contacts regarding invoice payments, old invoices, deductions, etc. 
• Answer emails/phone calls from customer contacts and internal contacts in a timely manner.
• Build relationships with internal sales and external customers.

Required Qualifications

• 2 years of Accounts Receivable experience.
• Excellent Microsoft Windows environment.
• Excellent Excel skills- basic to intermediate level knowledge.

The following is preferred:

• Experience with SAP/AS400 systems.
• Experience in food and beverage manufacturing or dairy operations.
• Experience working within full cycle AR and credit and collections terminology. Credit, Collections, Accounts Receivables, Billing, Pricing, Cash Applications, or Bank Reconciliations.
• Ability to multi-task.

Required Skills/Abilities: 

• Ability to work well with others.
• Basic computer skills.
• Ability to perform basic mathematics.
• Ability to accurately input large amounts of data entry.
• Attention to detail and well organized.
• Maintain reliable attendance and consistent work hours. 

Required Soft Skills:

• Ability to work without direct supervision.
• Excellent verbal communication skills.
• Coachable and willing to learn.
• Must be able to follow both verbal and written instructions.
• Ability to maintain a positive attitude.
• Comfortable working on mundane tasks repeatedly without losing accuracy.

Competency

• Must be able to read and write English and perform basic math calculations.
• Effective time management skills to achieve results through prioritizing demands.
• Demonstrates critical thinking skills and effective decision-making skills.
• Strong attention-to-detail and organizational skills.
• Must demonstrate proficiency in essential tasks and a willingness to learn.

Working Conditions

• Ability to stand, bend, sit, and move throughout a shift.
• Willingness to work overtime, as needed.
• Ability to work on one item consistently. 
• Ability to pay attention to detail.
• Ability to work alone or as part of a team. 

About Prairie Farms – “Farmer Owned. Locally Produced. Since 1938.”

We are a farmer-owned cooperative. This means we are owned and operated by over 800+ farm families who are critical members of society. They have selflessly taken on the tremendous task of producing nutritious, high-quality milk for a growing population, which requires being on the job 24/7, 365 days a year.

We have represented American agriculture since our founding in 1938. Many of our dairy farms are operated by several generations of family members with roots dating back to the 1800s. On average, each farm milks around 120 cows and everyone pitches in to keep them happy and healthy - which means around-the-clock care!

Our Mission:

• To produce dairy products of the highest quality
• To conduct our business with professional integrity
• To exceed expectations of our customers and consumers
• To support our communities in a positive, sustainable manner
• To deliver exceptional patronage to our network of farm families
• To simply “do right” for our farm families, employees, and communities

EEO Statement

Prairie Farms Dairy, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.