Accounts Receivable / Payable Specialist

 JOB DESCRIPTION – ACCOUNTS RECEIVABLE/PAYABLE SPECIALIST - ARAPSPC

Position Summary:

The Accounts Receivable/Payable Specialist will interact directly with management and peers to ensure effective execution and processing of accounts receivable and payable activities. The Accounts Receivable/Payable Specialist is responsible for processing activities for all receivables and payables. Additionally, the Accounts Receivable/Payable Specialist is responsible for effectively working in tandem with the Controller and other accounting and operations personnel to ensure that all accounts receivable and payable activities are executed in a coherent, seamless, and professional manner. Strong work ethic, positive attitude, efficient processing, attention to detail and promptness are key attributes of a successful Accounts Receivable/Payable Specialist. The Accounts Receivable/Payable Specialist is expected to operate from a hands-on perspective and coordinate and assist Culver leaders and peers to achieve the company's overall strategy and goals.

Primary Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Data entry into QuickBooks, including but not limited to creating estimates, purchase orders and invoices, and entering bills and credit memos
• Enter payments received, set up tax jurisdictions, rates and new customer and vendor profiles
• Accounts Receivable data and spreadsheet entry and maintenance
• Manage collection efforts and associated functions
• Review customer quotes for accuracy and coordinate with sales team to rectify as necessary
• Track progress billing milestones and proactively coordinate with field operations for timely invoicing
• Manage Accounts Receivable and Accounting files
• Receive, process and post receivable transactions
• Submit preliminary notices as required, generate associated lien waivers, and file mechanics liens (if necessary)
• Manage new customer credit applications and the setup of payment terms, if applicable
• Handle sensitive information in a confidential manner
• Establish and maintain relationships with clients and vendors
• Initiate and/or provide support for internal/external audits and reviews
• Accounts Payable entry, reconciliation, billing & reporting functions, including job costing
• Review invoices and vendor account statements for accuracy, including requesting statements as necessary for timely review
• Receive, process and post invoices
• Coordinate with appropriate managers for invoice approvals prior to entry
• Initiate and clear payments 
• Prepare and send timely remittance information to vendors
• Reconcile credit card statements to accounting system including job costing
• Respond timely and politely to inquiries from clients, vendors, staff, and internal stakeholders
• Identify, initiate and implement control and process improvements
• As time permits, assist with other general accounting duties

Minimum Required Qualification:

• 2+ years combined recent experience in Accounts Receivable and Accounts Payable roles
• 1+ years experience with QuickBooks or similar accounting software
• Must be very organized with high attention to detail and accuracy
• Excellent technical, oral, and written communication skills
• Excellent PC knowledge including Word, Excel, Power Point, SharePoint, Teams and Outlook
• Ability to analyze large sets of data
• Effective organizational, stress management and time management skills
• Demonstrate a sense of urgency and ability to meet deadlines
• Ability to effectively prioritize and manage multiple deadlines
• Ability to work independently and as a team member
• Ability to work with a diverse group of people
• Legally allowed to work in the United States

Required Education:

• High school diploma
• Post-high school education in accounting a plus
• 3-years related experience, or equivalent combination of education and accounting experience.

Physical demands & work environment:

• Frequent standing and walking
• Consistent use of hands and the ability to reach with arms
• Consistent use of fine motor skills using fingers to handle or feel
• Long periods of sitting
• Required to be able to speak and hear
• Lifting of objects up to 20 pounds

Position Type/Expected Work Hours:

• This is a full-time position requiring a minimum of 40 hours per week. This is a required in office position. Remote work is not available. 

Travel:

• This position is local with no required travel

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.