Accounts Receivable / Office Assistant
Lee & Cates Glass • Jacksonville, Florida • Full Time
Posted on Tue, Jun 23, 2026
- Health insurance
- Paid time off
- 401(k)
- Dental insurance
We are looking for a detail-oriented and proactive Accounts Receivable Specialist to join our team. In this role, you will be responsible for daily bank reconciliation, supporting staff for our retail stores, contract billing and new account set-ups. The ideal candidate is a problem-solver who can maintain positive client relationships.
Key Responsibilities
- Daily Bank Reconciliation
- Cash Application: Process incoming payments (ACH, Wire, Check) and accurately apply them to open invoices.
- Collection Management: Monitor the AR aging report and conduct professional follow-ups on overdue accounts via phone and email.
- Dispute Resolution: Work closely with the retail stores to investigate and resolve any customer billing discrepancies or short payments.
- Month-End Support: Assist the accounting team with month-end closing procedures, including account reconciliations and reporting.
- Contract Billing: Filling Notice to Owner, lien releases.
- Experience: 2+ years of experience in Accounts Receivable, Billing, or General Accounting.
- Technical Skills: Proficiency in Microsoft Excel, QuickBooks and ability to learn SAGE and Toolbox.
- Willingness to cross-train in Accounts Payable.
- Communication: Exceptional verbal and written communication skills with a "customer-first" approach to collections.
- Education: High School Diploma required; associate or bachelor’s degree in accounting or finance preferred.
- Attributes: High level of accuracy, ability to meet strict deadlines, and a strong sense of integrity.
Lee & Cates Glass was founded in Downtown Jacksonville, Florida in 1926 by brothers-in-law Thomas D. Lee Sr. and Raymond H. Cates to service the burgeoning auto glass industry. The company has since grown into a full-service glass company with service locations throughout Northeast Florida and Southeast Georgia as well as a dedicated regional commercial construction division based out of Jacksonville.
Lee & Cates Glass is still family-owned and is led by fourth-generation President Thomas Lee IV who runs the company with the same vision, ethics and principals of the founders. Many other second, third, and even fourth generation family members can be found throughout the company, helping achieve the company mission To be a City on a Hill and delivering on the promise to customers that with Lee & Cates Glass, you’re going to see a BIG difference!