Accounts Receivable Manager - Shared Services Center

Position Summary

The primary responsibility of this position is to supervise Accounts Receivable and Treasury Clerks. This position will check the authorization of payments, create accounts payable checks, and reconcile payment schedules and vendor statements.

Core Responsibilities

Responsibilities described in this section are fundamental to success in this position.

• Assist in the oversight of daily operations of their assigned dealership group.
• Responsible for training and development of the accounting team.
• Ensure that everyone is following proper policies and procedures.
• Balance workload between the team and trouble shoot problems.
• Responsible for applying payments for accounts receivables customers and noting any shortages, calling customers, or sending copies of invoices for invoices not paid, maintaining accounts receivables schedule, customer accounts, and treasury.
• Communicate with management on collection difficulties, copying correspondence, and charges for the manager responsible.
• Ability to reconcile accounts paid by invoice instead of statement.
• Responsible for printing an aged trial balance and mailing monthly billing statements and past due statements.
• Manage the collection of NSF checks by verifying funds, exchanging for cashier’s checks, or making copies for the manager.
• Ability to provide new account forms to managers or customers upon request and verifying references on new account forms.
• Responsible for ensuring that the dealership is compliant with the current collection’s regulations; Hours that calls can be placed, place of employment calls, and number of contacts allowed.
• Uses personal device to provide an additional layer of security for company network and site access through multi-factor authentication.
• Provide credit history files for account status inquiries per management guidelines.
• Enforce safety precautions specific to work area.
• Other responsibilities as assigned.

Minimum Qualifications

The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position.

• Previous automotive accounting experience preferred.
• Previous customer service, collection, or accounting experience.
• High School Diploma or GED equivalent.
• Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.

Knowledge, Skills, and Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to type, ten key, and knowledge of Excel.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills; able to work effectively with a wide range of individuals.
• Strong organizational and time management skills.
• Demonstrated resourcefulness and ability to take initiative in development and completion of people and projects.
• Demonstrates dependability through good attendance and adherence to timelines and schedules.
• Strong PC skills.
• Basic office knowledge such as copier and facsimile.
• Willingness to continue professional development.
• Consistently demonstrates the behaviors of servant leadership while prioritizing team member needs, acting as a trusted advisor, and fostering a culture of respect and empowerment.   

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.
• The physical demands of the job include the use of hands and fingers, reaching, bending, sitting, lifting, climbing, stooping, kneeling, crouching, and driving.
• The employee must regularly lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and distance vision.
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle.

Working Conditions

The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Travel Requirements

The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area. Travel for this position is infrequent.