Accounts Receivable Manager

The Accounts Receivable Manager is responsible for the receipt and accounting of funds being paid to the organization. This role also serves as an auditor, ensuring that payment applications are accurate and that proper accounting procedures are followed to account for the receipt of payment for goods and services sold by the organization. This job has been classified by PUC as containing Security Sensitive Functions. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Client and Job Set-Up 

• Oversee and assist Accounts Receivable Specialist with all aspects of the Client Set-up Process.
• Verify and add jobs as requested to Paycom. 

Job Pre-Lien

• Oversee and assist Accounts Receivable Specialist with all aspects of the Job Pre-Lien process.
• Directs escalated, high stakes customer concerns.

Progress Billings

• Reviews and posts of all AIA’s on billing day. 
• Collaborate with Director of Operations to Audit billings. 
• Send billing, whether AIA or Invoice, to client per contract specifications. 
• Responsible for updating Final Billing Report to verify goal is met and notifies department heads. 
• Audits and compares Billing Report to project details to verify goal is being met and no jobs are being missed. 
• Collaborate with project managers to provide all back-up documentation for T&M and Change Orders and send them to client with pay applications.

Billing Meetings

• Facilitates billing meetings.
• Updates PM Projections and audits any discrepancies on Job cost VS the Revenue of flagged by Account Receivable Specialist.
• Sends meeting minutes in collaboration with the Accounts Receivable Specialist notes that were taken in the meeting and confirms actions are completed.

Retention Billings

• Oversee and assist Accounts Receivable Specialist with Retention Billing process.
• Signs retentions billings. 

Revision Requests

• Responsible for communicating with Project Manager and resolving revision requests. 
• The Accounts Receivable Manager will revise billing with proper updates.
• The Accounts Receivable Manager will communicate with the Controller to review and approve changes.
• The Accounts Receivable Manager will communicate with clients regarding revision requests.

Collections

• Responsible for sending collection notifications and keeping collection buckets to company standards.

Waiver Requests

• Responsible for verifying and signing all waivers upon client requests. 
• Responsible to communicate with clients for waiver delays and finding resolutions to be able to release.

 
Job Closeout

• Responsible for closing jobs that have completed work. 
• Hard Close Jobs for previous year end after year close out from CPA and Controller

Payment Receipt Process

• Responsible for processing bank deposits.
• Verifies payment receipt from client and records in accounting system within 12 hrs. of receiving the payment. 

Imports

• Weekly Importing – Work Orders, Job Cost and General Ledger.

WIP

• Save WIP Quarterly for Prequals and CPA.
• Updating projections with Project Managers on a monthly basis.

Monthly Reporting 

• Conduct monthly meetings with Controller to review department performance and standards.
• Responsible for conducting monthly meetings between the Accounts Receivable Manager and the Accounts Receivable Specialist. 

•    Active Listening – Giving full attention to what other people are saying, taking tine to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
•    Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
•    Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
•    Speaking – Talking to others to convey information effectively.
•    Writing – Communicating effectively in writing as appropriate for the needs of the audience.
•    Coordination – Adjusting actions in relation to others’ actions.
•    Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
•    Time Management – Managing one’s own time and the time of others.
•    Social Perceptiveness – Being aware of other’s reactions and understanding why they react as they do.
•    Computer skills