Accounts Receivable

About Us

We provide comprehensive electrical contracting and maintenance services for a full range of industries. As an experienced single-source provider, we have the capabilities to furnish, install, and maintain virtually any electrical system or combination of systems.

Job Summary

The Payroll & Billing Specialist assists the company in meeting its objectives and goals by performing payroll data entry and related processes for union and non-union personnel.  This includes understanding and compliance with established accounting principles, practices, and procedures, regulatory compliance, and related federal and state laws.

Essential Duties & Responsibilities

• Responsible for maintaining payroll information by collecting, calculating and entering data into accounting software systems (StarBuilder®).
• Responsible for updating payroll records (exemptions, deductions, rates (union and non-union), union codes, job titles, addresses, department transfers, and garnishments).
• Responsible for ensuring all timesheets, timecards, and other means and methods of reporting of time is fully completed, and with accuracy and are approved by authorized managers within the organization (e.g. payroll coding, employee classifications, and authorized signatures are on time cards) and/or processed correctly.
• Responsible for the full cycle of payroll processing.
• Prepares reports by compiling summaries of earnings, taxes, deductions, garnishments, leave, disability, and nontaxable wages, and other reports as necessary and assigned.
• Responsible for certified payroll compliance, reports, and pay treatment calculations for compliance.
• Determines payroll liabilities by calculating employee federal, state income and social security taxes (and other taxes as applicable), and employer’s social security, unemployment payments.
• Completes payroll audits internally and for external clients and resolves payroll discrepancies by collecting and analyzing related documentation.
• Maintains employee confidence by protecting payroll information in confidence and within company best practices and policies.
• Ensures payroll deductions are up to date, accurate and in compliance with Federal and State schedules, and in compliance with company provided benefit plans.
• Provides payroll information by answering questions and requests for information on behalf of employees and requesting agencies (within the scope of authority).
• Responsible for meeting internal and external deadlines related to payroll reporting, and paycheck distribution schedules for union (e.g. union reporting) and non-union personnel.
• Responsible for payroll related accruals relative to company provided benefit plans, and unions.
• Responsible for generating, updating, and maintaining of spreadsheets, documents, and payroll related programs.
• Responsible for completing verifications of employment within Federal and State law, and within company best practices and policy.
• Responsible for processing high volumes of union and multi-state payrolls.
• Flexibility to work overtime when necessary to meet exceptional deadlines.
• Responsible for accounting compliance with accounting principles and practices, and other federal and state law as required.
• Generate and send out invoices – verify approved by PM, verify customer name, PO and/or AIA matches, and tax code is correct.
• Complete waivers and submit to customer.
• Prepare documents needed by customer to receive payment.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly work in Warehouse environment conditions. The noise level in the work environment is usually moderate to loud. The employee will also frequently work at construction field sites when visiting field locations.

Benefits

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disabilty, a 401(k) saving plan, College Coach and employee assistance program.

Equal Opportunity Employer

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees