Accounts Receivable, Grants Accountant

Job Title:                              Accounts Receivable, Grants Accountant 
Primary Work Location:     New York Hybrid, 3 days a week in our Bronx Office 
FLSA Classification:           Exempt 
Projected Salary Range:    $70,000 - $80,000/year 

Overview:  Association for Energy Affordability (AEA) is a rapidly growing nonprofit energy services and training organization dedicated to achieving energy efficiency in buildings to foster and maintain affordable and healthy housing and communities.  Energy consulting services are completed through AEA’s participation in a variety of federal, state, and local energy efficiency initiatives.  AEA is a New York based organization, with over 20 years of industry experience and has been operating a West Coast office since 2010.  For more information about AEA, see http://www.aea.us.org. 

Position Summary:  AEA  is seeking a highly organized, detail-oriented and self-driven AR Grants Accountant to join our tight-knit, talented team of “Energy Geeks”. The AR Grants Accountant will be responsible for invoicing, receivables management, and cash receipts for AEA. This position is critical in a contract-driven organization, providing support to Programs in the preparation and submission of monthly and quarterly financial reports in compliance with grant requirements. This role is responsible for validating financial data, maintaining organized records across systems, and supporting general ledger accuracy. The role also supports the CFO and Sr. Grants Accountant on grant and general ledger reconciliations to ensure accuracy and audit readiness. 

Responsibilities: 

The AR Grants Accountant will: 

• Prepare invoices for government contracts, program services, membership, and other billing needs, adhering to tight deadlines and compliance requirements. 

• Track accounts receivable, monitor collections, and follow up on outstanding invoices to ensure timely reimbursement and healthy cash flow. 

• Record deposits, apply payments to invoices, and maintain an accurate cash receipts log. 

• Support the Sr. Grants Accountant in the reconciliation of the AR subledger, cash receipts, invoicing records, and grant/contract reporting. 

• Collaborate closely with Program Managers to align program budgets with grant funding and support budget-to-actual analysis. 

• Assist in supporting internal and external audits through meticulous financial documentation and controls. Maintain organized and audit-ready financial records across systems including SharePoint, and Folder Network 

• Ensure contract compliance across invoice preparation, documentation, and reporting in accordance with federal, state, and local regulatory requirements. 

These job responsibilities may be revised over time to ensure the functional responsiveness of the AR Grants Accountant to AEA and Federal and State program requirements.  

Minimum Requirements: 

• Bachelor’s Degree from a 4-year accredited college, preferably in accounting, finance, economics, business administration, or in a related field 

• 1-4 Years of prior experience in related finance or accounting support role 

• Experience supporting nonprofit and funded organizations, with hands-on knowledge of NYS and/or federally funded grants and contract-driven financial reporting and invoicing (DHS, DOE, HHS) 

• Proven experience in contract compliance, invoice preparation, documentation, and reporting 

• Strong background in nonprofit fund accounting, grant budget management, expense allocation, and financial reconciliation  

• Understanding of federal, state, and local regulatory requirements  

Additional Desirable Qualifications: 

• Detail-oriented, compliance-focused, and deadline-driven work style 

• Strong communication skills with the ability to partner effectively with finance, program, and operations team 

• Experience supporting cash flow management and timely reimbursement processes 

• Problem-solving and critical thinking skills 

• Teamwork and collaboration skills 

• Self-driven, disciplined with strong follow-up and follow-through. 

• Adaptable and comfortable learning new technologies, systems, and applications as needed. 

Must be able to legally work in the country where this position is located without visa sponsorship, although we may consider employment should there be a need for visa sponsorship. 

AEA requires a COVID-19 vaccination for all employees. Therefore, all new employees are required to present proof of vaccination status upon hire unless they qualify for a medical or religious exemption. 

EEO Non-Discrimination and ADA Reasonable Accommodation Statement: 

Applicants are considered for all positions without regard to race, color, creed, religion, age, national origin, alienage or citizenship status, gender, sexual orientation, gender identity, marital or partnership status, disability, military status, veteran status, or predisposing genetic characteristics. AEA does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. For more information on the physical requirements of this position and/or if you need reasonable accommodation for any part of the application and hiring process, please notify the agency at 510-831-6817 Ext-6817. 

We maintain an inclusive culture where everyone feels safe to contribute and help us innovate and encourage people from diverse backgrounds to apply to our roles 

TO APPLY: Interested applicants must submit a cover letter and resume to be considered. In your cover letter, please share examples of AEA’s past or current work that is most exciting to you and why.  

You may find all our open positions at our Careers site here: https://aea.us.org/about/#careers 

AEA offers excellent benefits, including medical/dental/vision, commuter plan, 401(k) w/matching contribution, generous PTO, educational assistance, hybrid work arrangement and many development opportunities.