Accounts Receivable (Full-Time)

Viceroy Hotels

Viceroy Hotels & Resorts inspires travelers with one-of-a-kind authentic lifestyle experiences that bring together provocative design and intuitive service in sought-after locations. A leader in modern luxury, Viceroy’s vibe-led hospitality is guided by the brand promise “Remember to Live,” an affirmation to create lifelong memories for each guest. As an industry leader in creativity and innovation, our hotels draw upon the diverse backgrounds and talent of our extraordinary team for optimal success.

Overview

The Accounts Receivable Specialist reports to the Senior Accountant and is responsible for timely preparation, review and collection activity of all invoices, and billings on accounts receivable customer accounts.  This position will also support in daily functions, as requested. The Accounts Receivable Specialist’s responsibilities include, but are not limited to, timely, responsive and accurate completion of the following duties.

Responsibilities

• Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers
• Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up
• Post city ledger payments in property management system, reconcile and bill all city ledger accounts
• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies
• Record General Ledger and City Ledger reconciliations
• Complete period-end closing procedures and reports as specified
• Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures
• Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved
• Prepare daily consolidated deposits of cash received by all cash handling employees
• Comply with attendance rules and be available to work on a regular basis
• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees
• Perform other reasonable job duties as requested by Supervisors

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree in Accounting or an equivalent combination of education training and/or experience highly preferred.
• Two years previous work experience in a responsible accounting position within the hotel industry is preferred.
• Ability to read and analyze financial statements and statistical information and other day to day correspondence.
• Addition, subtraction, multiplication and division is essential.
• Ability to provide written documentation to communicate with various customers, vendors, guests, owners, resort managers, and resort executives and maintain information on general ledger journal entries, monthly account analysis, tax information, and any type of special analysis required from time to time.
• Ability to sit for long periods of time (98% of the typical workshift) while working on the computer, processing of paperwork and communicating with various customers via a telephone.
• Other duties as assigned