Accounts Receivable (ECI) & Accounts Payable (Credit Cards) Clerk – ECI & Financial Operations

Primary Purpose:

To assist in the efficient operation of the Business Office.

Qualifications:

Education/Certification

• High School diploma or GED required

Skills

• Experience in bookkeeping, accounting, accounting, accounts receivable, accounts payable, and related subjects
• Proficiency in Microsoft Office Suite, spreadsheet software, and accounting software required.
• Ability to operate a 10-key adding machine by touch.
• Ability to type 50 words per minute accurately.
• Knowledge of standard office procedures.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.

Working Conditions:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment: Must be physically able to work inside; tolerate occasional regionwide and/or statewide travel; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

Major Responsibilities and Duties:

• Posts ECI payments daily and performs monthly ECI reconciliations to verify payment accuracy and resolve discrepancies.
• Posts and reconciles ACH payments received by the ESC, ensuring timely and accurate application to customer accounts.
• Facilitates and processes vendor and customer credit card transactions, maintains supporting documentation, and reconciles payment activity to accounting records.
• Research and resolves payment variances, ensuring all ACH, ECI, and credit card transactions are properly recorded and reconciled.
• Maintain records of fixed assets, including assigning property identification numbers and assisting with inventory processes.

Accounts Receivable Support

• Assist with accounts receivable collections and customer account inquiries.
• Support billing processes and payment application activities.
• Maintain records related to receivables and collections.
• Assist with receipt processing and account reconciliations.

Accounts Payable Support

• Assist with accounts payable operations, including matching purchase orders, invoices, and supporting documentation.
• Approve payments on purchase orders for check cycles as assigned.
• Assist with vendor payment processing and production of vendor checks.
• Verify and update outstanding purchase order reports.
• Assist with data entry related to financial transactions and system records.

Business Office Support

• Learn and perform duties of other Business Office staff to ensure continuity of operations.
• Cross-train in accounts payable, accounts receivable, and other Business Office functions.
• Provide backup support during staff absences and peak workload periods.

Core Responsibilities /  Professional Expectations.

• Travels as a part of job responsibilities.
• Maintains a functioning cell phone and is accessible through this phone as deemed appropriate by the service area director. A functioning cell phone means that it is charged, activated, messages checked, and mailbox emptied regularly.
• Reports for work ready to perform responsibilities.
• Performs duties that directly and/or indirectly impact student performance in Region 16.
• Maintains a professional level of confidentiality regarding all ESC matters.
• Supports the mission, goals, and objectives of the ESC strategic plan.
• Upholds and adheres to safety rules and policies of the ESC safety program.
• Performs professional responsibilities as required by ESC policies, processes, and procedures.
• Manages time, calendar, and job responsibilities to meet deadlines.
• Meets proficiency levels of required technology skills as outlined by the supervisor.
• Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor.
• Performs other duties as assigned.