Accounts Receivable Coordinator

Additional Considerations (if any):

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At Amber Specialty Pharmacy, our commitment to patient care is unmatched. Enjoy fulfillment in a career where you have the opportunity to make a positive impact on patients with complex and chronic conditions.

• Hours: Monday-Friday (40 hours per week)

• Six paid holidays

• Must pass post-offer, pre-employment drug and background tests as allowed by state, federal, local ordinance, statutes and licensing/accreditation requirements.

Amber Specialty Pharmacy

Job Title: Accounts Receivable Coordinator

Department: Finance

FLSA: Non-Exempt

General Functions:

The Accounts Receivable Coordinator is responsible for the receipt and accounting of funds being paid to the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the receipt of payment for goods and services completed by the organization. Coordinates accounting for payments to various customers and third parties as needed. Maintains files for payments and supporting documentation from multiple customers.

Reporting Relations

Reports to: Accounts Receivable Manager

Primary Duties and Responsibilities:

• Coordinates cash receipt payments from customers and insurance and posts them to accounts daily.

• Answers daily questions generated by other departments regarding payments and charges to accounts.

• Generates daily deposit forms and notifies accounting personnel of daily deposit totals.

• Reconciles payment information with Accounts Receivable System.

• Reconciles receivable balances to the General Ledger monthly. Maintains files for payment batches posted to Accounts Receivable System.

• Maintaining records of overpayments, underpayments, and payments in error by researching and recording transactions made.

• Generates monthly customer statement files.

• Coordinates with third-party payers to complete EFT/ERA enrollments.

• Utilize company equipment to include calculator, telephone, copier, fax, PC, check processing equipment, and A/R applications.

• Downloads/retrieves files that coordinate with payment information from provider portals.

• Discuss missing/incomplete payment information with payers.

• Reports to work when scheduled and on time.

• Performs other job-related duties and special projects as required.

• This is an office-based position.

Professional Competencies:

• Organized and detail-focused orientation

• Strong oral, written, and interpersonal skills

• Self-initiative

• Demonstrated ability to meet tight deadlines

• Ability to work with all levels of internal management and staff, as well as outside clients and vendors

• Flexible and able to adapt quickly in a changing, growing environment

• Ability to maintain the confidentiality of company information, including customer

Educational and Experience Requirements:

• High school diploma or equivalent

• Working knowledge of the healthcare industry preferred

• HIPAA trained and/or the ability to work with and protect highly confidential patient and employee information

• One to three years of previous related work experience preferred

Physical Requirements:

• Must be able to remain in a stationary position –up to 90% of the time

• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and traverse conferences, meetings, and remote events

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer

• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations

• The ability to observe details at close range (within a few feet of the observer)

Working Conditions:

• Normal office environment.

Equipment Used to Perform the Job:

• Computers, keyboards, mouse, monitors, fax, and/or headsets for phone work. Software specific to the position, including but not limited to Microsoft Outlook and Skype. Must lift and traverse the area to move paper and supplies to use the equipment.

Contacts:

• Frequently interact with co-workers, intradepartmental staff of the Company, managers, leaders, Vendors, and customers.

Confidentiality:

• This position accesses proprietary and/or financial information in various interactions and matters and possible medical (HIPAA) content exposure.

This position is required to complete background checks, including drug testing, criminal conviction history, references, OIG, and other relevant information as allowed by city, state, agency, organizations, or federal requirements/law.

Candidates must be able to pass a pre-employment drug test, background check, and health screening (if applicable).

Apply now and join our mission to provide exceptional patient care!