Accounts Receivable Coordinator

Purpose/Function:

The Accounts Receivable Coordinator is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. 

Essential Functions:

· Printout DD’s & wire payments  

· Post check, DD’s & wire payments for my 350+ clients  

· Make required adjustments to freight bills  

· Issue credit memos for freight charges  

· Ensure the proper back up is attached and filed with the corresponding credit memo for freight charges  

· Prepare credit memo requests for commissions  

· Enter approved credit memos for commissions  

· Ensure the proper back up is attached and filed with the corresponding credit memo for commissions  

· Contact clients regarding skipped payments and provide documentation as needed  

· Answer questions and concerns from clients, account managers, auditors, claims and sales men regarding client accounts, freight bills, commissions, etc.  

· Post all truckload and International payments  

· Balance the AFS and AFS Advantage daily sheets  

· Send necessary reports to accounts payable to balance and print checks  

· Notify accounts payable of any bills that need to be deselected  

· Assist co-workers in resolving issues with complicated client payment/deduction concerns, balancing, correcting errors 

· Provide necessary information for Collections, assist further as needed  

· Monthly, file away previous month cash receipts  

· Yearly, assist with gathering information for the audit  

· As needed/fill in duties:  

• Accounts payable – set up ACH payments, print freight payment, truckload, international and operating checks, balance freight payment, truckload and international payables  
• Accounts receivable – set up client draft ACH's and provide necessary information to required parties, balance open freight bill, download and post Canadian payments  
• AFS Advantage – truckload and international billing  

Qualification/Requirements:
· Knowledge of office administration and bookkeeping procedures  

· Knowledge of accounts receivable and maintaining general ledgers  

· Ability to maintain a high level of accuracy in preparing and entering financial information  

· Bookkeeping skills  

· Analytical and problem solving skills  

· Decision making skills  

· Very effective organizational skills  

· Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level  

· Ability to sort, check, count, and verify numbers  

· Ability to multi-task, prioritize and work efficiently  

· Good mathematical background  

· Ability to sort, check, count, and verify numbers  

· Ability to multi-task, prioritize and work efficiently  

· Ability to listen, communicate (written and verbal), excellent grammar, and spelling and proof reading skills  

Education/Experience:  

· High School Diploma or GED required  

· Associates Degree preferred; two or more years of related experience and/or training