Accounts Receivable Clerk

About the Company

The Schreiner Group is a privately held, family-owned organization, operating with over 1,500 employees across three locations (Germany, China, US). As an internationally active, high-tech label manufacturer, we are mostly a strategic partner for our customers in the healthcare & automotive industries markets. Our core business is innovative high-tech labels and functional parts. We increase the added value for our customers through suitable system solutions and services.

The US operations are currently headquartered in Blauvelt, NY with plans to relocate to Chestnut Ridge, NY within the next two years. The brand-new location will offer the increased production, warehousing, and shipping capacity needed to support our continued growth in the market. In addition, the new facility will include a training center for our employees to enhance their skills, and to test new innovations. By focusing on our customers' needs, we can deliver excellent service in support of their goals.

About the Role

The Accounts Receivable Clerk is a member of the Finance team, reporting directly to the Controller for North American operations. This position will play an important role in the company's financial performance as we grow in the coming years. As an individual contributor, the AR Clerk collaborates with our Sales, Production, and Shipping teams to ensure proper invoices, customer service, and account retention.

Summary

The main responsibility of the Accounts Receivable Clerk is to ensure payments received from customers are properly recorded, deposited and to ensure proper billing of customers.

Managerial tasks

Not applicable to this position.

Operative tasks

• Create customer invoices in relevant ERP software and review for completeness including correct delivery documentation, inclusion of added cost and customer specific information.
• Distribute invoices to customers as specified by the customer.
• Enter customer invoices into online supplier management portals as required.
• Enter customer invoices into the accounting software.
• Maintain customer/account data, customer invoice files, and correspondence files.
• Maintain customer/account records in the accounting software.
• Monitor open shipment reports weekly and resolve open issues.
• Partner with Accounts Payable and Internal Sales departments to ensure customers are being billed for property for freight charges (audit of billed amount to actual cost).
• Receive and post customer payments in accounting software.
• Prepare deposits for all customer payments and other receipts.
• Research and resolve all customer payment discrepancies and deductions.

Contribution Performance Indicator (direct/indirect)

• Maintaining skills with all programs used in the ac- counting department. (MS-Office, SAP, etc.)
• Maintain current knowledge of the company’s policies and procedures as it relates to accounts receivables and freight charges.

Billing and Tracking Customer Payments (Commercial Services)

• Monitor and review Accounts Receivable Aging reports.
• Prepare dunning letters (delinquent) to past due customer accounts and assist the Controller in the collection of delinquent accounts.

Strategic tasks

• Prepare weekly and monthly sales reports, shipment reports, invoices, registers, and other reports as needed.
• Using daily bank activity reports, maintain the cash position reports on a daily basis.

Other tasks

• Maintain assigned account reconciliation on a monthly basis.
• Assist in month-end closing as needed.
• Assist in year-end closing processes as needed.
• Participate in Internal Control Audit.

Obligations and Authority

The corporate regulations created in general and created especially for this role have to be respected. Maintaining a high level of confidentially is essential to this position since this position will have information regarding customer relationships, legal actions, payment terms, contract negotiations, organizational plans, and other confidential information.

Education & Experience Requirements

• Associate or Bachelor’s degree in accounting, finance, or other business related field.
• 3-5 years of accounting experience with collections experience in a manufacturing/production business, or similar.
• Strong computer and communication skills.
• Detail oriented.
• Strong organization & communication skills.
• Intermediate level of computer knowledge in the Microsoft Office Suites.
• Recent experience in the manufacturing industry is preferred.
• Understanding of accounts receivable process and GAAP accounting practices.