Accounts Receivable Clerk

About the Role:

The successful Accounts Receivable (AR) Clerk will be responsible for processing all division-level accounts receivable transactions accurately and efficiently. This role supports the company’s residential service financial operations by ensuring timely and accurate billing, proper documentation, and compliance with established accounting standards and internal procedures. The AR Clerk collaborates closely with internal departments to maintain the integrity of customer accounts and ensure a smooth end-to-end receivables process.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting or Finance preferred.
• Proven experience in accounts receivable or related accounting functions.
• Experience in accounts payable, accounts receivable, payroll processing, or a similar accounting role preferred
• Proficiency with Microsoft Office Suite (especially Excel and Outlook) and accounting or ERP software
• Service Titan experience and sage a plus

About Sobieski Services, Inc:

Sobieski Services Inc., a division of J. F. Sobieski Mechanical Contractors, is part of an $100 million mechanical contracting company that provides premier construction services to Delaware, South Eastern PA, Cecil County, Maryland and Richmond, VA markets. Over forty years ago, Sobieski Services, Inc. was founded with the intention of offering high-quality plumbing and HVAC services with a strong emphasis on customer satisfaction. We believe in three core values that have made our company successful: integrity in every decision we make, treating all team members like family, and courage to make the right decisions. By putting an emphasis on these core values, we have been able to create strong, lasting relationships with our customers.

Responsibilities:

• Enter weekly billings into the ERP system accurately and within established timelines.
• Prepare and submit invoices to customers via email, mail, or electronic billing platforms.
• Request and track work orders for additional invoices when applicable.
• Audit work order requests to ensure completeness and proper documentation.
• Close jobs in the ERP system once all billing and supporting requirements are met.
• Process maintenance billings and send invoices/update client information.
• Process customer back charges and distribute documentation to appropriate stakeholders.
• Assist with month-end closing procedures, including reconciliation and audit support.
• Communicate effectively with internal departments to resolve billing or documentation discrepancies.
• Support process improvements to enhance billing accuracy and efficiency.
• Perform other duties as assigned by management to support departmental goals and company objectives.

Skills:

The required skills such as accounts receivable management, posting payments, and processing invoices are essential for accurately recording and tracking customer transactions on a daily basis. Bank reconciliation skills ensure that the clerk can verify the accuracy of financial records and identify discrepancies promptly. Journal entry skills are used to maintain accurate financial records and support audit readiness. Preferred skills like experience with ERP systems and collections techniques enhance the clerk’s ability to streamline processes and improve cash flow management, contributing to the overall efficiency of the finance department.