Accounts Receivable Clerk

Position Summary The Accounts Receivable Clerk is responsible for the accurate and timely invoicing of customers, application of payments, and management of outstanding receivables to ensure strong cash flow and accurate financial records. This role plays a key part in maintaining customer relationships, resolving billing discrepancies, and supporting overall financial operations in a fast-paced, project-based environment. The ideal candidate is detail-oriented, responsive, and able to balance accuracy with proactive follow-through.

Pay Range: $23.00 - 27.00 / hour

Key Responsibilities

Billing & Invoicing

Prepare and issue customer invoices accurately and in a timely manner Ensure invoices align with contracts, services rendered, and project terms Maintain consistency and accuracy in all billing activities

Collections & Cash Application

Monitor outstanding balances and proactively follow up on overdue accounts Perform collections activities while maintaining strong customer relationships Accurately process and apply customer payments to the appropriate accounts Investigate and resolve discrepancies between invoices and payments

Account Reconciliation & Maintenance

Reconcile customer accounts to ensure accuracy and completeness Maintain up-to-date customer records, including invoices and payment history Identify and resolve variances or outstanding issues in a timely manner

Customer & Cross-Functional Support

Communicate professionally with customers regarding billing, payments, and account status Respond to inquiries and assist in resolving billing disputes Partner with internal teams (e.g., sales, operations, project teams) to resolve discrepancies and ensure accuracy

Month-End Close & Reporting

Assist with month-end close activities related to accounts receivable Prepare reports and schedules to support management review Ensure AR subledger aligns with the general ledger

Operational Support

Support special projects and ad hoc requests as assigned Contribute to process improvements to enhance efficiency and accuracy

Core Competencies & Skills Communication & Customer Focus

Communicate clearly and professionally with customers and internal stakeholders Provide responsive, high-quality support and service

Attention to Detail & Accuracy

Ensure precision in invoicing, payment application, and reconciliation Maintain high-quality, audit-ready records

Problem Solving & Critical Thinking

Identify discrepancies and root causes of issues Resolve problems independently or escalate appropriately

Organization & Time Management

Manage multiple priorities in a deadline-driven environment Maintain strong follow-through on outstanding items

Adaptability & Continuous Learning

Apply new information to improve processes and outcomes Remain flexible in a dynamic, fast-paced environment

Qualifications

High school diploma or equivalent required Minimum 3 years of experience in accounts receivable or related accounting role Construction or project-based accounting experience preferred Strong proficiency in Microsoft Excel and Office Suite Experience with accounting or ERP systems preferred Demonstrated ability to maintain a high level of confidentiality