Accounts Receivable Billing Specialist

Headquartered in Conyers, Georgia, Batchelor & Kimball takes pride in partnering with our clients to deliver excellent results from engineering and construction to operations and maintenance. We offer design/build and turnkey construction services, including teaming with selected subcontractors for electrical and general construction. If you are looking to grow your career and thrive in a team environment, then we invite you to apply for this position.

The Accounts Receivable Billing Specialist role is designed to support all aspects of Accounts Receivable and Billing, ensuring that all deadlines are met with the highest degree of accuracy.  The role is responsible for billing customers for goods and services rendered according to contract terms and providing customers the required information to ensure timely payment. This role also serves as an auditor, ensuring that billings are accurate and that proper accounting procedures are followed.

Job Responsibilities/Accountabilities:

• Responsible for assisting in accurate and timely job setup
• Create, modify, and maintain job billing templates
• Enter change orders and ensure proper support is received and attached to the job profile
• Enter labor rate changes when applicable
• Complete job billings and pay applications timely and accurately with notarization as required
• Monitor job billing status to minimize underbillings
• Ensure job costs are coded properly and make corrections when needed
• Closely monitor AR aging reports (including retainage) to ensure collection efforts are successful
• Close out completed jobs and monitor for any future invoices to be applied
• Generate Billing and AR reports for review and analysis
• Conduct research and answer internal and external customer inquiries
• Rely on experience and judgment to manage daily tasks
• Attend cross-functional business initiative meetings as required
• Complete ad-hoc requests from management as needed
• Serve as backup to other areas within finance as identified

SUPERVISORY / BUDGETARY / EXTERNAL COMMUNICATION RESPONSIBILITY

• Must be able to effectively communicate with external general contractors, customers, and subcontractors to ensure job receivables and retainage is collected timely and accurately.

Knowledge, skill and ability requirements (minimum competencies required for job performance)

• Must demonstrate a strong understanding of AR and Billing processes or similar job functions
• Strong verbal, written, and interpersonal skills.
• Ability to work in a fast-paced construction office environment
• Ability to organize and prioritize workload to meet closing deadlines with accuracy; accuracy is a must
• Knowledge of Microsoft Excel, Access, Word; ability to leverage technology to streamline processes
• Exceptional customer service skills and demonstrate the ability to be a team player
• The ability to multi-task and willingness to learn new systems and skills.

Prior work experience and educational requirements

• High School Diploma or GED is required.
• 3-5 years of experience as an Accounts Receivable or Billing Associate or equivalent role.
• Construction or Mechanical Service industry is highly preferred.
• Authorized as a Notary Public is highly preferred

PHYSICAL DEMANDS

The physical demands are those associated with working in a typical office environment

NOTE:  This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.