Accounts Receivable Associate

Graphic Information Systems (GIS) is seeking an entry-level Accounts Receivable (AR) Associate to join our Accounting team in Mason, Ohio.

The AR Associate will support day-to-day accounts receivable activities, including invoicing, payment processing, collections, account reconciliation, and customer account maintenance. The position will also have opportunities to cross-train in other accounting functions and take on additional responsibilities as experience grows.

Responsibilities

• Generate and distribute customer invoices accurately and on schedule.
• Post and apply customer payments received by ACH, check, wire transfer, and credit card.
• Monitor AR aging reports and follow up on past-due invoices.
• Communicate with customers regarding outstanding balances, payments, and billing questions.
• Research and resolve billing discrepancies, short payments, deductions, and disputed invoices.
• Reconcile customer accounts and maintain accurate account balances.
• Process credit memos and customer adjustments with appropriate approvals.
• Prepare and distribute customer account statements.
• Assist with month-end Accounts Receivable activities.
• Maintain accurate and organized accounting records.
• Work with Customer Service, Sales, and other departments to resolve customer billing concerns.
• Assist with credit applications and customer account documentation.
• Support audits by providing requested documentation.
• Cross-train and assist with other Accounting functions, including Accounts Payable.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• 1 year of accounting, Accounts Receivable, Accounts Payable, bookkeeping, or similar financial experience preferred
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred
• Basic understanding of accounting principles and processes.
• Proficiency with Microsoft Excel and general computer applications.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality when handling financial information.

Schedule & Benefits

This is a full-time, in-office position at our Mason, Ohio location. The expected schedule is Monday through Friday, with overtime as needed based on business demands.

Compensation is $20–$23 per hour, based on experience and qualifications.

Full-time employees are eligible for benefits including medical, dental and vision insurance, 401(k), PTO, paid holidays, and additional company benefits.

*** Applicants must be currently authorized to work in the United States without employer sponsorship. GIS does not provide employment-based immigration sponsorship for this position, now or in the future.

Employment is contingent upon successful completion of a background check.

Graphic Information Systems is an Equal Opportunity Employer.