Accounts Receivable Assistant

SCOPE OF WORK: The Accounts Receivable/WAPA Program Assistant is responsible for supporting the daily financial and administrative operations of the Accounts Receivable Office and WAPA Program. This position assists with budget and account management, revenue processing, reconciliation of accounts receivable balances, and preparation of deposits, billing, and vendor payments. The role also maintains accurate financial records, processes WAPA applications and participant information, conducts outreach activities, and provides administrative support through correspondence, filing, customer service, and coordination with internal departments. The position requires attention to detail, confidentiality, accuracy in financial data entry, and the ability to manage multiple tasks in a professional office environment.

The ideal candidate is a detail-oriented and dependable professional with experience in accounting or administrative support, strong organizational and customer service skills, and the ability to manage financial records accurately while maintaining confidentiality and professionalism.

KEY DUTIES & RESPONSIBILITIES: 

• Assist with managing budget and CUFF accounts for the Accounts Receivable Office and WAPA Program. 
• Reconcile accounts receivable balances quarterly in coordination with the Accounts Receivable Manager. 
• Receive, review, and post revenues, cash, and check deposits into the MIP accounting system. 
• Prepare and process monthly billing, check requests, vendor payments, and secured bank deposits.
• Maintain accounts receivable and WAPA program records, process applications, and provide customer service through visitor, telephone, and email support.

• Perform other duties as assigned by the Chief Financial Officer.

PREFERRED QUALIFICATIONS: 

1. Two (2) year degree in Accounting/Financial or Business related field. In lieu of education requirement will consider a High School Diploma/GED with three (3) years’ experience in accounting or financial related field.

SHIFT: Monday through Friday, 8:00 AM – 4:30 PM