Accounts Receivable Assistant

About Us

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to shape a legacy of progress and possibilities. We do this by delivering on our promise to provide engineering that listens, leads, and lasts.

At RJC, you’ll join the ~75-person team on Vancouver Island. We are an inclusive, fast-paced group tackling exciting and complex projects. You’ll work alongside industry-leading experts and will be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advisor – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location:  Victoria, BC

Salary: $53,000 - $60,000 (dependent on experience)

Key Responsibilities

Duties include, but are not limited to:

• Assist A/R Coordinator with collecting outstanding accounts
• Log collection efforts and activities regularly
• Respond to client and Project Engineers inquiries regarding invoices or statement of accounts
• Refer problem accounts to Project Engineers and/or senior AR Coordinator
• Banking, data entry of deposits, and filing of daily deposit records
• Prepare and distribute reports (A/R and Over 90+ day reports) as required
• Utilize alternate collections methods as Small Claims if required
• Update client information as necessary
• Assist in the creation of invoices
• Reconcile accounts
• Regularly organize financial folders by archiving inactive project files
• Assist with special projects and general support
• Provide reception relief back-up

Professional Qualifications & Experience

EDUCATION

• Completion of accounting courses through a recognized university or college is preferred

EXPERIENCE

• Minimum 1 year of related Accounts Receivable experience
• Familiarity with the consulting engineering and architectural industry is an asset

SKILLS

• Strong Microsoft Word and Excel skills with a working knowledge of computerized accounting software (i.e. Microsoft Dynamics aka Solomon, Newforma, Unanet)
• Excellent communication skills
• Exceptional organizational, time-management, and attention to detail skills
• Ability to self-manage assignments from start to finish with minimal oversight and meet deadlines
• Ability to handle stressful situations with professionalism and calm composure
• Committed to providing exceptional client service
• Able to interact professionally with all levels of business personnel and build strong working relationships as a team member
• Ability to work in a fast-paced environment

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 annual Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be Your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.
We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process.

Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.