Accounts Receivable & Payable Specialist

Key Responsibilities

Accounts Receivable (Primary – ~75%)

• Generate and issue all customer invoices and billing transactions
• Apply daily cash receipts accurately and timely
• Maintain and reconcile AR subledger to the general ledger
• Monitor AR aging and identify past-due balances
• Track and communicate discrepancies or adjustments to accounting
• Maintain supporting documentation for all AR activity
• Assist with collection tracking and follow-up support (accountants own strategy)

Accounts Payable (Secondary – ~25%)

• Enter and process vendor invoices
• Support three-way match process (PO, receipt, invoice)
• Assist with weekly payment runs and disbursements
• Maintain vendor records and documentation
• Provide backup support for Accounts Payable under AP leadership

Process & Controls

• Maintain consistent, accurate transaction processing workflows
• Ensure compliance with internal controls and documentation standards
• Support audit requests related to AR/AP transactions
• Identify process improvement opportunities and drive consistency in execution

Qualifications

Experience

• 2–5 years of experience in Accounts Receivable, Accounts Payable, or similar transactional accounting role
• Experience with invoicing, cash application, or vendor processing
• ERP system experience preferred (e.g., NetSuite, SAP, or similar)

Skills

• Strong attention to detail and accuracy
• Highly organized and process-driven
• Ability to manage daily transactional volume reliably
• Effective communication with internal teams and external stakeholders
• Comfortable working in a structured, deadline-driven environment

Success Metrics

• Cash receipts applied within 1 business day
• AR subledger reconciles cleanly to the general ledger each close
• Minimal processing errors or rework
• Timely and accurate invoice and payment processing
• Clean documentation and audit trail for all transactions

Reporting & Structure

• Reports to: Vice President - Finance
• Works closely with: 
  • Accounting team (for reconciliations and issue resolution)
  • Accounts Payable lead (for AP coordination)
  • Operations / commercial teams (as needed for billing support)

Role Scope Clarification

This role is focused on transaction execution and process integrity.

• Responsible for: AR processing, cash application, AP support
• Not responsible for: financial statement preparation, forecasting, or GL ownership

Growth Opportunity:
This role offers the opportunity to develop broader accounting experience over time, including exposure to financial close processes and operational finance.