Accounts Receivable & Administrative Coordinator

JOB DESCRIPTION

Position: Accounts Receivable & Administrative Coordinator

Reports to: Director of Administration

Starting Pay: $22.00 per hour + $300.00 monthly bonus

Job Summary

We are seeking a detail-oriented and organized Accounts Receivable & Administrative Coordinator to support daily accounting and office operations. This role is responsible for managing accounts receivable functions, maintaining accurate financial records, assisting with customer account inquiries, and providing general administrative support to ensure efficient business operations. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office environment.

Essential Duties and Responsibilities

• Accounts Receivable Functions

• Prepare and process customer invoices accurately and in a timely manner.
• Monitor accounts for incoming payments and outstanding balances.
• Apply customer payments and reconcile account discrepancies.
• Follow up on past-due accounts and assist with collection efforts as necessary.
• Maintain accurate customer account records and supporting documentation.
• Assist with month-end reporting and account reconciliations.
• Communicate professionally with customers regarding billing questions and payment status.
• Generate accounts receivable reports and aging analysis as requested by management

• Administrative Functions
  • Provide general administrative and office support for daily operations.
  • Answer and direct incoming phone calls and emails professionally.
  • Maintain organized filing systems, records, and office documentation.
  • Assist with data entry, document preparation, and report generation.
  • Coordinate office supplies, inventory, and administrative needs.
  • Support scheduling, meetings, and other office activities.
  • Assist management with special projects and operational tasks as needed.

Knowledge, Skills, and Abilities

• Education: High school diploma or equivalent required; associate degree preferred.
• Experience: Previous accounts receivable, accounting, or administrative experience preferred.
• Software Proficiency: Proficiency in Microsoft Office applications, especially Excel and Outlook; experience with accounting or ERP systems preferred.
• Soft Skills:

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong customer service and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Exceptional attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Physical Requirements and Working Conditions

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift office materials up to 15 pounds.
• Regular use of standard office equipment including computers, phones, printers, and copiers.
• Standard office environment with regular business hours.
• Occasional overtime may be required during peak periods or month-end processing

Additional Information

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign other related duties and responsibilities as needed to meet organizational needs.

Equal Employment Opportunity Statement

Mitchell Companies is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Employment offers are conditional and subject to the satisfactory completion of a background check and drug screening. Failure to meet the company’s established criteria may result in withdrawal of the employment offer.