Accounts Receivable & Administrative Coordinator

Company Introduction:

Arrow Machine and Fabrication Group is an engineering-focused solution provider of machined castings, fabrications, and assemblies.

We serve OEM customers in the rail, material handling, mining, defense, heavy truck, agriculture, power systems, construction, nuclear, engineered products, architectural, and forestry industries.

We have access to the broadest range of metalwork solutions in the world through our elite group of companies. Arrow focuses on providing innovative design, quality craftsmanship, and exceptional customer service.

Group Division:

For more than 45 years, Arrow Off Road Guelph division has been a supplier of choice for OEM customers in the Material Handling, Rail, Construction, Forestry, Agriculture, Mining, and Defense industries. With operations in both Canada and China, our focus is on safety, quality, delivery, cost, and the environment. Our mission of good parts on time, along with strong customer relationships and company performance, will continue our history of growth.

Compensation Range: $44,000 up to $55,000 annually

Position Summary: 

We’re looking for a highly organized and detail-oriented Accounts Receivable & Administrative Coordinator to join our team. This is a dynamic, multi-faceted role that combines financial coordination with front-office support and client interaction.

In this position, you’ll play a key role in supporting our accounting operations while also helping ensure a smooth and welcoming experience for clients, vendors, and team members. If you enjoy working with numbers, staying organized, and being the friendly first point of contact for a growing business, we’d love to hear from you.

Key Responsibilities

Accounts Receivable

• Generate and issue customer invoices accurately and on schedule
• Monitor accounts receivable balances and follow up on outstanding payments
• Process incoming payments and apply them to customer accounts
• Reconcile customer accounts and resolve billing discrepancies
• Support the month-end closing and financial reporting related to AR

Administrative & Office Support

• Serve as the first point of contact for visitors, phone calls, and general inquiries
• Coordinate incoming mail, courier deliveries, and office communications
• Maintain organized records, files, and documentation
• Assist with scheduling meetings and supporting office operations
• Provide general administrative support to the accounting and leadership teams

What You Bring

• Experience in accounts receivable, billing, or accounting support
• Strong attention to detail and organizational skills
• Professional communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with accounting software and Microsoft Office (especially Excel)

Nice to Have

• Experience with accounting or ERP systems
• Previous front desk or office administration experience
• Post-secondary education in accounting, business administration, or a related field

Equipment/ Tools/ Technology Used:

• Proficient in the use of Microsoft Office (Word, Excel, Outlook, PowerPoint) and have the ability to learn new software programs quickly.
• Visual Manufacturing ERP

Why Join Us

• Opportunity to work in a collaborative and supportive environment
• A varied role combining finance, operations, and client interaction
• Opportunities to grow and develop your accounting and administrative skills
• Competitive compensation and benefits

What We Offer – Your Benefits Package

At Arrow, we’re proud to offer a benefits package that supports your health, finances, and future.

Health & Wellness

• Health, dental, and vision coverage from day one!
• Virtual healthcare with Lumino Health
• Employee and Family Assistance Program (Homewood Health)
• Fitness membership discount
• Work boots and prescription safety glasses program

Financial Benefits

• Automatic Enrollment in Company-Paid Deferred Profit Sharing
• RRSP Match Program
• Life and travel insurance for you and your family
• Profit Sharing
• Employee Discount Program

Time Off & Culture

• Three weeks vacation days to start
• Regular company events and team activities
• Supportive, inclusive workplace culture

Career Growth

• Tuition reimbursement for job-related education and training

Arrow is committed to diversity and inclusion. We provide accommodations throughout the recruitment process in line with the Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Candidates please note, we do not use AI for application screening.

Disclaimer: Only emails from talent@arrowmfggroup.com are official. Any other contact is unauthorized.#IND-HP