Accounts Receivables Administrator

Why Join Us?

•        100% Employer Funded health, dental and visual coverage 
•       Retention Bonus
•         Family Orientated Business
•       RRSP matching program

Ketek Group Inc.

From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region’s oil and gas, mining, construction, and municipal sectors.

Position Background:

The AR Administrator plays a crucial role in ensuring accurate data management, seamless invoicing workflows, and proactive customer relations. Reporting to the Invoicing Lead, you will be the primary driver for customer onboarding, basic invoicing, and collections, while providing vital data entry support to the Invoice Coordinator. This role requires sharp attention to detail, strong communication skills, and a collaborative mindset to handle hands-on data management and cross-departmental handoffs.

Responsibilities and Duties:

Data Management & Customer Onboarding

• Customer Profiles: Act as the primary owner for processing credit applications and creating/updating customer accounts.
• Field Ticket Entry: Support the data entry of field tickets, ensuring information is ready for the Invoicer’s review, coding, and final approval.
• Data Entry: Manage data entry into the accounting system, coordinating closely with Invoicing to ensure accuracy prior to billing.

Invoicing & Billing Support

• Standard Invoicing: Primary responsibility for generating standard invoices.
• Project Invoicing Support: Provide critical backup and support to the Invoicing Coordinator during high-volume periods, helping to migrate complex project invoices particularly during month-end closing.

Customer Relations & Collections

• Collections Management: Take ownership of the accounts receivable Aging Report, proactively following up with customers regarding outstanding payments.

• Cross-Functional Collaboration: Serve as a collaborative partner to the Invoicing department to ensure handoffs are seamless and billing discrepancies are resolved quickly.

Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Qualifications and Skills:

• Experience: 1–3 years of experience in an accounts receivable, billing, or administrative data-entry role.
• Attention to Detail: High accuracy in data entry, especially regarding financial coding, field tickets, and customer credit profiles.
• Communication Skills: Strong, professional communication skills for conducting collections and following up on outstanding accounts with empathy and firmness.
• Team Collaboration: Proven ability to manage specific tasks independently while knowing when to hand off data to senior billing staff for review.
• Software Savvy: Experience with accounting software and processing data flows across is a strong asset.

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