Accounts Receivable Admin

Job Title: Accounts Receivable / Administrative Assistant

Status: Full Time

Pay Range: $18 - $20 /hour (based on experience)

Position Summary

We are looking for an enthusiastic, organized, and self-motivated Accounts Receivable / Administrative Assistant to join our team. This role supports our finance and administrative operations and requires strong attention to detail, clear communication, and a commitment to meeting deadlines. Must be proficient in Microsoft Excel and Word.

KEY RESPONSIBILITIES

Accounts Receivable:

* Contact clients regarding past-due balances and follow up professionally.

* Collaborate with Project Managers to resolve collection issues.

* Prepare accounts for collections when necessary.

* Process credit card payments and maintain accurate records.

Administrative Assistant:

* Proofread, format, edit, and compile documents and reports.

* Submit 811 underground utility locate tickets.

* Invoice preparation and dispersal.

* Complete assignments accurately and on time.

* Use Microsoft Office (Word, Excel) and Adobe Acrobat to support daily tasks.

* Monitor inventory and coordinate ordering of office supplies.

QUALIFICATIONS

* 1–3 years of experience in an office environment.

* Knowledge of accounts receivable processes.

* Proficiency in Microsoft Office Suite (especially EXCEL and WORD) and Adobe Acrobat.

* EXCEL Requirements: ability to create formula to produce the SUM of selected cells.

* WORD Requirements: ability to create Headers/Footers; create Table of Contents; adjust Margins; Create Indentations; etc...

* Strong written, verbal, and interpersonal communication skills.

* Ability to work independently and as part of a team.

This is a drug free workplace. All applicants must be willing to submit to a drug test and background check.