Accounts Receivable / Accounts Payable Specialist

What You'll Do

• Process and maintain accounts payable and accounts receivable transactions, including vendor invoices, reimbursements, payments, billing, cash receipts, refunds, and account adjustments.
• Maintain accurate vendor, customer, and student account records while resolving payment discrepancies and responding to payment-related inquiries.
• Reconcile financial transactions and general ledger accounts, prepare journal entries, and assist with month-end and year-end closing activities.
• Support internal and external audit requests by preparing documentation and maintaining accurate financial records.
• Monitor outstanding receivables, assist with collection efforts, and ensure compliance with University purchasing, cash handling, and internal control procedures.
• Collaborate with students, vendors, faculty, staff, and departments to provide professional service and support financial operations.
• Identify opportunities to improve processes, increase efficiency, and enhance the accuracy of financial reporting.

What We're Looking For

• High school diploma or equivalent required; associate degree in Accounting or a related field preferred.
• Minimum of two years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role.
• Working knowledge of accounting principles, financial recordkeeping, and account reconciliation processes.
• Strong proficiency with Microsoft Office applications, particularly Excel, along with accurate data entry skills.
• Exceptional attention to detail, organization, and time management skills with the ability to manage multiple priorities and meet deadlines.
• Demonstrated reliability, accountability, and ownership of responsibilities, with a strong commitment to attendance and punctuality.
• Excellent verbal and written communication skills and a customer-service mindset.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
• Legally authorized to work in the United States.

A Successful AR/AP Specialist Demonstrates

• Exceptional reliability, attendance, and punctuality.
• Personal accountability and ownership of assigned responsibilities.
• Accuracy and attention to detail.
• The ability to consistently meet deadlines and manage competing priorities.
• Strong organizational and time management skills.
• Professional communication with students, vendors, faculty, staff, and external partners.
• A commitment to teamwork, integrity, and continuous improvement.

Mission and Values

Ready to Make an Impact

Benefits Overview

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work-life balance

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 942-4291, ext. 2202 or email hr@newmanu.edu in advance so necessary arrangements can be made.