Accounts Receivable Accountant

Position Summary

We are seeking a detail-oriented Accounts Receivable (AR) Accountant to support journal entries, including prepaids and accruals, as well as billing, collections, cash application, and reconciliation activities. This role is critical to ensuring timely and accurate customer invoicing, reliable financial reporting, and compliance with internal controls and SOX requirements. The ideal candidate will possess strong knowledge of accounting, excellent organizational skills, and the ability to manage high-volume transactions in a fast-paced aerospace manufacturing environment.

Key Responsibilities

AR & Accounting Responsibilities

• Prepare journal entries including prepaids and accruals
• Accounting/ AR Reconciliation  

• Generate and send high-volume, accurate invoices (75-130 daily)
• Record and apply daily payments (cash, checks, credit cards)
• Monitor AR aging and perform collections on past-due accounts
• Investigate and resolve billing discrepancies
• Perform bad debt reserve calculations
• Manage bank deposits and cash funding/sweeping
• Support AR projections and cash forecasting

Reporting & Compliance

• Prepare weekly/monthly AR reports and bad debt analysis
• Support SOX compliance and documentation
• Maintain audit-ready documentation in compliance with internal controls and external audit requirements
• Assist in month-end close activities, including AR reconciliations and revenue recognition support
• Assist with letters of credit and banking documentation
• Track cash-in-advance and ensure timely payments prior to shipment

Customer & Cross-Functional Support

• Maintain customer accounts and respond to billing inquiries
• Submit invoices through customer portals (e.g., Exostar, SupplyOn)
• Collaborate with Sales, Quality, and internal teams to resolve issues

Required Skills

• Strong understanding of AR processes and general accounting principles
• Proficiency in Microsoft Office (especially Excel) and ERP systems (Syteline preferred; SAP/Oracle a plus)
• Excellent analytical, problem-solving, and organizational skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Effective time management and prioritization skills
• Team-oriented with a willingness to learn and train others

Required Education & Experience

• High School Diploma required; Minimum Associate’s degree or Accounting Certificate, Accounting degree preferred
• 5+ years of accounting or AR experience required; 7+ years preferred
• Strong Excel and ERP system experience required
• Experience in manufacturing or aerospace industry preferred

Preferred Qualifications

• Experience with high-volume invoicing environments
• Familiarity with customer portals (e.g., Exostar, SupplyOn)
• Knowledge of SOX compliance requirements

Work Environment & Expectations

• Fast-paced, deadline-driven aerospace manufacturing environment
• Occasional support for audits and extended hours during month-end or year-end close
• Commitment to compliance, accuracy, and continuous improvement