Accounts Payable Technician I, II, III

POSITION SUMMARY:

Under the supervision of the Assistant Finance Director, this position performs the primary functions of accounts payable including annual 1099 preparation, mobile bank deposits and court reconciliation to the State’s CORIS software. Secondary functions include preparing receipts and receiving incoming telephone calls related to payment on accounts.

SUPERVISION EXERCISED:

• None

ESSENTIAL FUNCTIONS:

• Interact with the public and co-workers in a professional manner.
• Match up all approved purchase orders to physical or PDF copies of invoices. Verify receipt of goods and print accounts payment checks (Or ACH) each Friday morning. Enter invoice numbers into the software and exercise good judgement concerning invoices to ensure payments are only sent once.
• Set up all new vendor accounts and maintain a secure database of vendor form W9s.
• Process annual 1099 NEC and 1099-S reports
• Ensure that all purchases appear reasonable and comply with current City policy.
• Work with other Finance Department employees to process both utility and bond refunds as needed.
• Monitor, track and record purchase card transactions. Prepare and enter monthly data for purchase cards.  Work with other departments to obtain correct coding data
• Keep an updated list of all stale dated checks (Accounts Payable, Utility Refunds and Bond Refunds) and make decisions on all check re-issues or voids. Prepare an annual file to upload to the State of Utah Unclaimed Properties Division.
• Record all purchases and attach receipts for all Amazon Business Account purchases. Work with other departments to record all data correctly and timely.
• Acts as a backup to other part-time positions: Receive and apply cash and cash equivalents to the correct city accounts and prepare a computer-generated receipt. Perform a daily reconciliation of all cash receipts to the cash receipts register.
• Acts as a backup to other part-time positions: Answer incoming telephone calls and transfer to responsible party in order to provide the customers with accurate requested information.
• Perform various reconciliation assignments as needed.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Education –

• • Accounts Payable Technician I – High school diploma or GED
  • Accounts Payable Technician II - Associates degree with course work in general office practices, computer systems, and administration duties.
  • Accounts Payable Technician III - All qualifications of Accounts Payable Technician II

• Experience –

• • Accounts Payable Technician I – Two (2) years of experience in bookkeeping, accounting and general office practices.
  • Accounts Payable Technician II – Three (3) years’ experience related to the above or similar duties, or equivalent combination of education and experience.
  • Accounts Payable Technician III –All experience of Accounts Payable Technician II plus three (3) years’ experience with Draper City or equivalent experience with Tyler ERP Pro 10 at a municipal government.

• License and Certification –
  • Accounts Payable Technician I - None

• • Accounts Payable Technician II – Must become a Notary within six (6) months of hire.
  • Accounts Payable Technician III – Must be a Notary and have positive annual reviews.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of –

• • Basic computer software including Microsoft Word, Excel and Outlook.
  • Tyler SRP Pro 10 or other semi-complex software systems.

• • Internal phone systems and digital filing organizations using Microsoft Windows.

• Skilled with –

• • Attention to detail, Grammar, spelling and punctuation.

• Ability to –
  • Demonstrate an ability to make decisions independently regarding the classification of cash receipts, match up vendor invoices against approved purchase orders and process timely payments to vendors.
  • Accurately record cash receipts and issue correct change.
  • Interpret information received from the public regarding amounts paid at the direction of the court, applications for building permits and any other payments received on behalf of the City.
  • Consistently exercise initiative in using time productively and without close supervision.
  • Perform duties resourcefully under frequent stressful conditions.
  • Communicate effectively, both verbally and in writing.
  • Project a professional image when serving the public, responding with a high degree of accuracy and with a high level of courtesy and a strong public service orientation.
  • Establish and maintain effective working relationships with both internal and external customers.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Typical office setting with comfortable climate controls. Tasks require a variety of physical activities such as walking, standing, stooping, bending, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking and creative problem solving. Occasionally
lifts or otherwise moves objects weighing up to 25 pounds. This position has exposure to stressful situations. Work is often performed under deadlines and time constraints. May drive a motor vehicle.

Draper City is an equal opportunity employer without regard to race, color, religion, sex, national origin, disability, age, pregnancy, genetic information, sexual orientation, gender identity, citizenship, and veteran or military status.

The intent of this job description is to provide a representative summary of the major responsibilities and duties performed on the job. It is not intended to be an exhaustive list of all job-related tasks and duties that an employee may perform. An employee in this position will be required to perform any other job-related duties required by their supervisor. This job description is not intended to and does not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

COMPENSATION AND BENEFITS:

• Monday to Friday 7:30 a.m. to 4:30 p.m., on site
• Monday to Friday 40 hours per week.
• Salary range: $19.57-$39.51 (Starting wage is dependent on experience.)
• Budgeted / hiring range: Up to $32.00 (Starting wage is dependent on experience.)

• Health insurance (Traditional or HDHP with employer HSA contribution up to $3,400 per benefit year) effective DOH or Medical Cash Out
• Gym and Wellness Incentive Program Reimbursement
• 401(k) up to 3.5% match effective DOH
• Enrollment in Utah Retirement System (URS)
• Employer paid Life Insurance of 150K
• Paid vacation and sick leave
• Paid parental leave
• 13 holidays
• Tuition Reimbursement eligibility after completion of new hire probation
• Accessible via TRAX (City Hall is across the street from Draper Town Center stop on the blue line)