Accounts Payable Technician

General Purpose:

The Accounts Payable Technician supports day-to-day accounts payable operations by processing invoices and payments, managing the A/P inbox, maintaining vendor records and required documentation, and assisting with credit card administration. This role focuses on accurate transaction execution, timely communication, and consistent documentation, while providing flexible coverage for rotating responsibilities and satellite office support. Escalates exceptions and non-standard requests to Technician II/Specialist to maintain accuracy and control compliance.

Why Holland & Hart? At Holland & Hart, you feel genuinely supported, surrounded by people who care about your life, your growth, and your well‑being, creating a culture employees describe as deeply supportive and balanced. With generous benefits and a strong foundation built on community and inclusivity reflected in the firm’s diverse, people‑first environment, Holland & Hart offers a stable, heart‑centered place to build a meaningful career.

Essential Duties/Responsibilities:

The following tasks may be rotated among multiple team members to ensure versatility and expertise, supporting individual skill development and ensuring comprehensive departmental support.

Invoice Processing & AP Inbox

• Monitor and manage the A/P inbox; respond to routine inquiries, route requests appropriately, and initiate invoice processing to maintain timely workflow.
• Review invoices for required documentation, accurate vendor details, coding, amounts, sales/use tax indicators, and appropriate approvals in accordance with firm policy.
• Enter/import invoices, costs, and journal entries accurately and timely; escalate incomplete/incorrect submissions for correction.

Escalation & Issue Resolution

• Escalate incomplete submissions, missing approvals, unclear coding, taxability questions, duplicate vendor concerns, and payment exceptions to AP Technician II or AP Specialist per procedure.
• Document issue details and actions taken to support timely resolution and audit trail.

Payment Support & Controls (Execution-Level)

• Prepare for payment runs by organizing approved invoices and required backup; match checks to invoices and attach remittances for accurate application.
• Schedule, print, and distribute checks; mail checks and maintain appropriate documentation.
• Upload positive pay files for each check run and promptly escalate exceptions to the appropriate senior team member.

Vendor Administration

• Create and maintain vendor records using established checklist controls; prevent duplicates and ensure required prerequisites are obtained.
• Obtain and maintain W‑9 documentation and related vendor compliance files; request updated documentation as needed.
• Review vendor statements; request missing invoices and communicate payment status using standard templates.

Credit Card Administration

• Prepare and distribute credit card statements to cardholders for receipts, coding, and approvals; assemble transaction support for entry.
• Support users with one-time vendor credit card payments and recurring vendor credit card setups per established procedures.

Operational Coverage / Specialized Processing

• Support satellite office invoice and check processing; obtain coding/approval as needed and coordinate with local office personnel for on-site check issuance.
• Process foreign counsel invoices by verifying required information and preparing for commitment/ERP import.

Projects & Systems

• Participate in process improvement projects and testing for new software or system upgrades; document findings and recommend procedural updates.

Additional projects

• Scanning/Filing as necessary
• Undertake additional projects as necessary, adapting to evolving business needs and priorities.

Competencies:

• Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player – Works within team and cross-functionally to meet required results.

Supervisory Duties (if applicable):

None.

Job Qualifications (Education, Experience and Certification):

• One (1) + years of full-cycle AP or related experience OR a bachelor’s or associate’s degree in accounting, finance or business.
• Requires a basic understanding of accounting theory, procedures and principles.
• Must be fast and accurate with data entry.
• Excellent organizational skills and attention to detail required.
• Strong interpersonal skills, including written and oral communication skills required.
• Excellent customer service and response time expected.
• Must be able to transition efficiently between different software systems.
• Efficient 10-key skills required.
• Intermediate knowledge of Outlook, Excel and Word required.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:  This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

For the first 90 days of employment, this position will be in-office every day.  After completion of 90 days, this position may allow for a hybrid schedule generally in-office a minimum of three (3) days per week.  Additional days in-office may be required depending on business need and the demands of specific tasks.  The hybrid work structure may change at any time, including the number of in-office days requirement.

Compensation:

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.  The Colorado salary range is $22.42 to $37.37 hourly. A discretionary bonus may be available based upon performance. 

Application Window:

The application window is anticipated to close on or after Friday, August 28, 2026. Holland & Hart reserves the right to close the position prior to or after this date.  

Holland & Hart works hard to promote work/life balance with a 37.5 -hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees.  Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD.  Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match.  In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.  Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.