Accounts Payable Technician

Are you a driven and detail-oriented professional with experience in Accounts Payable?

Are you interested in a fulfilling career with the Commonwealth?

Come join DGS as a Accounts Payable Technician!

Title: Accounts Payable Technician - PW034

State Role Title: Administrative & Office Specialist III

Hiring Range: $44,000 - $55,000

Pay Band: 3

Agency: Department of General Services (DGS)

Location: Washington Building

Agency Website: dgs.virginia.gov

Recruitment Type: General Public - G

The DGS Fiscal Office is seeking a driven and detail-oriented candidate to serve as a Accounts Payable Technician. 

The DGS Fiscal Office maintains Agency financial documents and accurately and promptly processes documents, reports, and transactions to ensure compliance with the Virginia Prompt Payment Act and applicable federal, state, and agency policies, procedures, and guidelines. As part of the Accounts Payable Unit, the AP Technician will perform accounts payable duties for assigned agencies and ensures all payments are made in compliance with the Virginia Prompt Pay Act and applicable DGS and Department of Accounts policies and procedures.

Job duties include, but are not limited to:

• Input and process vendor invoices and other transactions in the financial accounting system in accordance with the Virginia Prompt Pay Act and other DGS and Department of Accounts policies and procedures.
• Review travel reimbursement vouchers for validity, accuracy, documentation, and signatures, obtain coding information, and key into PeopleSoft.
• Reconcile vendor statements on a monthly basis.
• Accurately prepare and maintain fiscal records in a manner that allows for immediate retrieval for fiscal inquiries and internal and external audits.
• Serve as a primary contact for vendors and other state agencies inquiring on disbursements, check information, and invoice discrepancies.
• Utilize financial accounting systems to research and respond to fiscal inquiries.

We’ve got great benefits! 

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, DGS is a qualifying employer for the Public Service Loan Forgiveness Program.   

This position will be located in Richmond, Virginia and must report on-site. This position is eligible for a hybrid telework schedule (telework up to 2 days/week) after 6 months of satisfactory performance and an approved telework agreement.

Minimum Qualifications

• Experience processing Accounts Payable transactions, three-way matching, and account reconciliation.
• Working knowledge and experience with basic accounting/bookkeeping and Generally Accepted Accounting Principles (GAAP), including how AP entries effect the General Ledger and how to read a chart of accounts.
• Experience with office procedures, data entry, and record maintenance.
• Ability to perform detailed work with numerical data and accurately make mathematical calculations.
• Ability to research thoroughly and accurately.
• Ability to manage multiple work assignments within established timeframes.
• Ability to work well independently and as part of a team.
• Excellent customer service skills.
• Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
• Strong skill in use of PCs including experience with spreadsheets and automated Accounts Payable software.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must also pass a criminal background check.

Additional Considerations

• Experience processing a high volume of Accounts Payable transactions.
• Knowledge of Commonwealth of Virginia fiscal policies and procedures, including accounts payable policies and procedures and the Prompt Pay Act.
• Experience processing travel reimbursements.
• Experience with Cardinal Financials.
• Experience with Oracle Cloud or PeopleSoft ERP financial software.
• Experience with eVA Procurement.
• Experience with eVA Billing.
• Experience using governmental small purchase cards.

Special Instructions

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. 

Online applications should be submitted via jobs.virginia.gov.

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910. 

You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after July 15, 2026. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.   

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate must also pass a criminal background check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply. 

From July 1, 2026, through January 21, 2029, applicants who were terminated from a position of employment with the federal government on or after January 1, 2025 due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency may be eligible for HB494 Federal Employee Priority Consideration. Applicants seeking HB494 Federal Employee Priority Consideration must identify themselves within the state application process and provide supporting documentation, including a Standard Form 50 (SF-50), verifying their eligibility. 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information 

Name: DGS Human Resources 

Phone: 804-786-3910 

Email: jobs@dgs.virginia.gov