Accounts Payable Technician

Accounts Payable Technician

The job of Accounts Payable Technician is done for the purpose/s of providing support for department functions with specific responsibility for performing accounting and clerical activities related to the accurate processing of payment for approved invoices; recording, updating, and reconciling related financial
information; and providing instructions and/or accounting support to other personnel in accordance with established practices.

This job reports to the Chief Financial Officer.

Essential Functions:

• Informs other staff and/or outside parties and vendors regarding procedural requirements for purchase orders and invoicing for the purpose of processing transactions.
• Maintains manual and electronic accounts payable financial information, files, and records (e.g. invoices, purchase orders, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Prepares written and electronic financial information (e.g. invoices, Resource Center purchase orders, etc.) for the purpose of performing required activities; providing documentation for future reference; conveying information; and complying with established financial, legal, and/or administrative requirements.
• Processes purchase orders from school sites and Resource Center matching purchase orders with invoices for the purpose of updating and inputting information, authorizing for action, ensuring accuracy, and/or complying with established accounting practices.
• Researches discrepancies of financial information, payments not yet received, and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing payments.
• Responds to inquiries of staff, administration, and vendors regarding payments, purchase order procedures, etc. for the purpose of providing information, direction, and/or referral for addressing inquiry.
• Reviews vendor invoices for correct general ledger coding and sufficient documentation for the purpose of providing required records for approval for payment.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the Accounting Department.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; and performing accounting procedures.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize a variety of job-related equipment. Some problem solving may be required to identify
issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data.

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading,
guiding, and/or coordinating others; monitoring budget expenditures. Utilization of resources from other work units
may be required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment: The usual and customary methods of performing the job's functions require the following physical demands: some
lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine
finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a
generally clean and healthy environment.

Experience: Job related experience with increasing levels of responsibility is desired in bookkeeping and accounting with a minimum of two (2) years of prior experience.

Education: Associate's Degree is preferred but not required .Targeted, job related education with study in job-related area.

Clearances: Criminal Background Clearance

FLSA Status: Non Exempt