Accounts Payable Systems Analyst

Accounts Payable Systems Analyst

Reports to:  Retail Accounting Manager

Summary Statement:   The Accounts Payable Systems Analyst is responsible for supporting, maintaining, and optimizing the organization’s accounts payables systems and processes, and is the subject matter expert adept in ERP systems and EDI data integration and reporting tools. The Systems Analyst drives the transition toward automated analytical systems and process review while maintaining strict compliance with accounting standards in a fast-paced environment.

Essential Job Functions

• Serve as the subject matter expert for Electronic Data Interchange (EDI) processes that support Accounts Payable transactions.
• Identify opportunities to automate and optimize EDI-enabled Accounts Payable processes through continuous improvement initiatives.
• Drive the reduction of manual invoice volume in Medius by identifying workflow bottlenecks and implementing automation rules to transition the team toward a true analytical review model.
• Administer the development and maintenance of comprehensive SOPs, drawing on a recognized track record of driving operational excellence and workflow optimization.
• Define and monitor departmental KPIs, using data reporting tools to extract trends, identify discrepancies, and provide actionable insights to senior leadership.
• Oversee the reconciliation of the AP subledger with the general ledger and ensure the team maintains organized documentation for audit readiness.
• Foster trust-based relationships with internal departments and external networks, serving as the primary point of escalation for complex billing issues and cross-functional collaboration.

Marginal Job Functions

• Provide high-level documentation and support for special internal or external audits beyond routine requirements.
• Coordinate user acceptance testing for ERP upgrades or new software features and validate system changes before implementation to provide critical feedback to IT and senior management.
• Perform other duties as assigned.

Skills, Knowledge, and Abilities

• Thorough understanding of invoice handling, payment scheduling, and vendor reconciliation within ERP platforms like D365 and Medius.
• Knowledge of ERP integrations and EDI translation platforms to implement and troubleshoot transaction errors.
• Ability to compile and interpret data to inform strategic decision-making and troubleshoot anomalies.
• Strong communication skills and project management skills.

Education and Work Experience

• 5+ years of progressive experience in Accounts Payable, Finance Systems, Business Systems Analysis, or a related financial field.
• Bachelor’s degree in Accounting or Finance required.
• Advanced proficiency in ERP Systems, Microsoft Excel, EDI processes, and reporting tools such as Power BI required.

ISO 5.3 Organizational Roles, Responsibilities and Authorities

IFB employees have the responsibility and authority to ensure to produce first-quality products that meet customer requirements.

EEO Statement

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.  IFB Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, and disability or genetics.