Accounts Payable Support

OVERVIEW: The Accounts Payable (AP) Support representative is responsible for supporting assigned stores in an accurate, consistent, timely manner.  This includes, but is not limited to, posting invoices, expensing purchase cards (P-cards), handling phone calls from stores and vendors, reconciling GL schedules, completing monthly electronic binders, processing check requests, and new vendor applications.

KEY TASKS:

• Manage and handle all calls and e-mails from MarineMax stores and vendors.
• Post invoices with the correct vendor number, location, and general ledger account in IDS & Docuware, in a timely manner.
• Verify invoices have a Purchase Order and the proper level of approval.
• Research aged accounts payable, parts & sublet invoices, as well as parts and Sublet debits at month end per electronics binders.
• Post all utility invoices into IDS, stamp posted in Docuware and ensure they are paid timely to avoid interruption of services.
• Ensure invoices for all weekly, EPAY, and vendors who offer discounts are processed timely.
• Review all POs in “Received” status for month end AP accrual.
• Daily, review invoices in Docuware in “needs review”, “possible duplicate” and “needs “correction “ status.
• Monthly review invoices on hold in Docuware.
• Code Purchase card (p-card) transactions monthly over $500
• Research Parts and Sublet items, quarterly, ensuring schedules for each are clean and accurate.
• Other duties as assigned.

KEY RESULT AREAS:

• Ensure all calls and emails are handled timely.
• Ensure all invoices are posted and coded accurately and timely.
• Ensure all posted invoices are stamped posted in Docuware.
• Review RBNI (parts) and Sublet reports quarterly, researching items over 90 days, and creating journal entries to correct errors on schedules.
• Maintain clean, aged, payables reports, RBNI and Sublet schedules.
• Establish and maintain a close relationship with the AP Manager, AP Team Leader, Controllers, AP team members, Assistant Controllers, Stores and DSS.
• Effective communication with other MarineMax departments.