Accounts Payable Supervisor

Summary:

The Accounts Payable Supervisor is responsible for supervising the 4 members of the Accounts Payable team and ensuring the accurate and timely processing of payments, expense reports, and related transactions. This role supports process improvement initiatives, maintains compliance with company policies, and provides leadership in daily AP operations. The AP Supervisor also assists with month-end close, reporting, and special projects as assigned.

Location: Smyrna, GA (Near Battery Center)

Work Hours: Mon-Fri 8:00am - 5:00pm

Essential Duties and Responsibilities: 

• Supervise and mentor Accounts Payable staff, providing training and guidance to ensure high performance. 
• Oversee end-to-end Procure-to-Pay processes, including invoice review, payment selection, and payment file transmission. 
• Serve as the primary contact for the employee expense reporting platform (e.g., Concur), ensuring accurate processing and compliance. 
• Review and update departmental process documentation; identify and implement process improvements. 
• Monitor and analyze AP transactions to prevent overpayments and fraudulent activity. 
• Prepare and deliver ad-hoc and routine reports for management and auditors. 
• Support month-end close activities, including reconciliations and reporting. 
• Maintain effective communication with internal stakeholders and external vendors. 
• Assist with audits and provide supporting documentation as needed. 
• Participate in special projects and initiatives to enhance AP operations.

Supervisory Responsibilities: This role will have supervisory responsibilities of 3-4 staff

Qualifications:

To perform this job successfully, an individual must meet the following qualifications:

Education/Experience: 

• Bachelor’s degree in accounting or minimum five years supervisory experience in an accounting environment. 
• Fundamental working knowledge of Accounts Payable practices, tools, and procedures.

Skills

• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs) and experience with accounting ERP platforms (PeopleSoft preferred).
• Excellent analytical and problem-solving abilities.
• High degree of accuracy and attention to detail.
• Effective time management and ability to prioritize multiple tasks.
• Strong communication skills for interaction with internal teams and external vendors.

Competencies

• Effective Communication
• Detail Orientation
• Problem-Solving
• Dependability
• Results Orientation
• Process Improvement
• Customer Focus

Language Ability: 

Ability to read, analyze, and interpret payables data. Ability to respond to common inquiries or complaints from vendors or members of the SP Richards business community. Ability to effectively present information to management and auditors.

Math Ability: 

Ability to apply mathematical operations, including the calculation of discounts and percentages. Functional understanding of balancing control totals and voucher batches. Ability to work with large totals.

Reasoning Ability: 

Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to organize and prioritize as well as exercise good judgement with confidential information.

Computer Skills: 

Intermediate to advanced Microsoft Excel is desirable, Word processing, Spreadsheets, Accounting software, E-mail, Peoplesoft experience is a plus. Familiarity with using multiple servers to store data.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

The noise level is that of an office environment. 

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands and fingers to handle or feel and reach with hands and arms. The employee is occasionally required to walk. 

The employee is occasionally required to lift up to 10 pounds. The vision requirements include: close vision, distance vision, peripheral vision and ability to adjust focus.